Administrative Assistant

We believe in hiring for

core values

over hard skills and allowing A-Players to fill a position by playing to their strengths—not necessarily how a job description is specifically written. Thus, we are open to applicants who have both more and less experience than what's written below.

Company Description

We are a well-established boutique administrator of employee benefits, pre-tax reimbursement plans, payroll and HR outsourcing. For over 20 years, we've built trusted partnerships creating integrated solutions that simplify and protect our client's business.

Our mission is to set a standard in the employee benefit space through superior technology and expertise.

As the Administrative Assistant , your goal will be to provide assistance to the account management team and providing administrative assistance to the general office.

Responsibilities include but are not limited to:

• Conduct general office duties, such as answering phones, maintaining records, etc.
• Handle correspondences via mail and email, prioritizing and organizing for executive response
• Oversee office supply inventory and initiate orders when required
• Coordinate with team members and liaise with clients and vendors
• Handle day-to-day employee questions about HR, payroll, and benefits
• Collect, validate, and forward documents to clients and carriers
• Coordinate onboarding, offboarding, and benefits enrollments
• Track benefit changes and liaise with benefit providers
• Assist in the preparation of regular reports
• Maintain a positive work environment, ensuring high levels organizational efficiency and communication

Requirements:

• High School Diploma or equivalent. Associate's or Bachelor's degree in Business Administration or related field is a bonus.
• Proven administrative experience of at least 2-4 years
• Familiarity with office management systems, procedures and office equipment
• Proficient in Microsoft 365, including Excel, Word, Outlook, Teams;

You must (be):

• Maintain a high level of confidentiality in handling sensitive information.
• Possess our core values: Integrity, Accountability, Curiosity, Simplicity and Diversity
• A tenacious self-starter on a daily basis
• An amazing communicator, verbal and written
• Extremely organized and process oriented
• Conscientious and eager to help your colleagues and clients
• Able to handle concurrent tasks, prioritize, and manage your time efficiently
• Creative problem solver able to handle issues in a professional, solution-oriented manner.
• Able and enthusiastic to learn new skills/knowledge as needed

Benefits:

• Compensation ranges from $18.00 - $20.00 per hour, commensurate with experience and performance
• Professional environment
• This is a part-time position, 15 hours a week, Monday through Friday.
• We will help you further develop your career in an environment where your contribution can – and will – make a difference.