Administrative Assistant

Administrative AssistantA growing, family-oriented residential construction organization is seeking an Administrative Assistant to join its team. The company is experiencing continued growth and offers an energetic, collaborative environment where employees are encouraged to learn, take ownership, and grow within the organization.The Administrative Assistant will serve as an important point of contact for customers while providing administrative and project coordination support. This role is ideal for someone who is organized, professional, personable, and comfortable balancing customer service with detailed administrative responsibilities.You will work closely with leadership, customers, vendors, and internal teams to help keep projects organized and moving forward from initial inquiry through completion.Key Responsibilities:Welcome visitors and serve as a professional first point of contact in the officeAnswer incoming calls, assist customers with questions, and help qualify new leadsFollow up with customers regarding active and upcoming projectsAssist with preparing quotes, proposals, contracts, and project documentationEnter and maintain accurate project and customer information within internal systemsHelp coordinate project schedules, meetings, and follow-up activitiesGather information from field teams and update project records accordinglyAssist with payment processing and customer account follow-upCommunicate with vendors and internal teams regarding project needsSupport permitting activities and maintain awareness of applicable local requirementsHelp customers understand available products, services, pricing, and project processesAssist with end-of-project follow-up and customer satisfaction effortsCoordinate meetings and provide administrative support to company leadershipHelp maintain organized project files and ensure information stays current throughout the project lifecycleQualifications:2+ years of administrative, office coordination, project coordination, or similar experienceHigh school diploma or equivalent requiredStrong communication and customer service skillsProfessional, polished, and confident demeanorStrong attention to detail and organizational abilitiesComfortable managing multiple priorities and deadlinesAbility to work independently and stay productive without constant supervisionStrong critical-thinking and problem-solving skillsProficiency with Microsoft Office, particularly OutlookConstruction or real estate experience is a plus, but not requiredExperience with project management or CRM software is helpfulComfortable learning new systems, products, and processesPerks:Opportunity to grow within a rapidly expanding organizationPotential for increased responsibility and advancement based on performance and interestsHands-on industry training and opportunities to learn directly from experienced professionalsCollaborative, team-oriented workplaceCompany events, celebrations, and employee appreciation activities401(k) with 3% company match after eligibility periodMedical, vision, and disability insurance optionsPTO accrual beginning during the first yearSix paid holidaysFlexible scheduling when personal needs arise with advance noticePotential for additional bonuses, commissions, profit sharing, or other incentives depending on role and performance