Administrative Assistant - Level 3 - Hourly

Administrative Assistant 3Location: New York, NYSalary Range: $25-$30/hrA leading global financial institution is seeking a highly skilled Administrative Assistant to support its Global Markets & Banking Americas Front Office personnel. This role requires a strong organizational aptitude and the ability to provide seamless administrative support in a dynamic environment.Required Skills & QualificationsStrong organizational skills with a proactive, forward-thinking, and solutions-oriented approach.Experience in developing procedures and controls, including new policy development and deployment.Excellent communication skills, both written and verbal.Strong administrative support experience, particularly in supporting senior stakeholders.Prior work experience in the financial industry.Applicants must be able to work directly for Artech on W2.Preferred Skills & QualificationsExperience with ivalua, My IT / SailPoint, Concur, Tom Net, Clock Net, UPS, Client Outlook, Client Office Suite, and Tableau.Strong knowledge of PowerPoint presentation development and editing.Ability to manage logistics for both domestic and international travel.Day-to-Day ResponsibilitiesProvide direct support to the Head of Platform Services on various projects.Coordinate Webex meetings and plan logistics for internal/external events.Manage logistics for visitors and handle incoming and outgoing phone calls.Prepare and edit reports in Excel and modify departmental reports.Process heavy expense claims and handle invoice processing and client onboarding coordination.Maintain current e-mail distribution lists and take meeting minutes for high-level financial meetings.Collaborate with other administrative assistants to ensure seamless support coverage.Company Benefits & CultureComprehensive benefits package including health, dental, and vision insurance.Opportunities for professional development and career advancement.A collaborative and inclusive work environment that values diversity.