Administrative Assistant - Level 2Location: Agoura Hills, CA 91301 (Onsite) Duration: 12 Months Contract with Possible Extension Pay range: $30-$32 per hour on W2Job Summary:We are seeking an organized, on-site Administrative Assistant to manage daily workplace operations, facilities coordination, and vendor support. This role ensures office efficiency by balancing daily hospitality tasks with routine compliance, purchasing, and maintenance administration.Key ResponsibilitiesOffice Services & ReceptionFront Desk & Logistics: Manage daily reception, visitor logs/badges, incoming mail, and bi-weekly meeting room sanitization.Inventory & Catering: Monitor and order daily kitchen/snack supplies, process weekly orders, track office and facilities equipment, and assist with daily lunch vendors.Facilities & Move Coordination (MAC)Workspace Management: Support seating plans, workspace reservations, and desk moves.Onboarding: Prepare new hire workstations (cleaning, name tags, furnishings, and seating charts).Safety & Security Compliance (EHS)Safety Coordination: Schedule first aid/earthquake trainings and coordinate AED inspections.Data & Access: Log annual solar data, submit quarterly waste data, maintain First Aid kits, Electronic and physical filing systems, and issue temporary security access badges.Purchasing & Vendor ManagementFinancial Admin: Track quarterly facility spending spreadsheets, reconcile purchase cards, and process 1099 requisitions, POs, and invoices via Oracle.Vendor Support: Maintain the vendor database, track insurance/compliance certificates, schedule preventative maintenance, Delivery quality checks and provide on-site escorts.General Admin & MaintenanceTicketing: Process facilities maintenance work orders using Jira and T10.Communications: Manage site-wide announcements, digital signage, and emergency distribution lists.Qualifications:Experience: 2+ years of experience in administrative support, office management, facilities assistance, or a related operational role.Technical Skills: Proficiency in spreadsheet management (Excel/Google Sheets), ticketing tools (Jira or similar), and enterprise resource planning software (Oracle preferred).Soft Skills: Strong multitasking abilities, excellent verbal and written communication skills, and a proactive problem-solving mindset.
Administrative Assistant- level 2 in agoura hills at Unknown Company
- Typical pay
- $45,000–$59,280
For context, most administrative assistants earn between $45,000–$59,280 a year according to Bureau of Labor Statistics wage data. What this particular role pays is set by the employer — check the description above.
This position is listed as contract and onsite.