Administrative Assistant

Administrative Assistant

Contract

Onsite: Kearny, NJ 07032

Full-time, 8:30 AM - 5:00 PM

$25-$27/hr

We are a fast-growing, early-stage startup seeking a professional, highly organized, and tech-savvy Administrative Assistant / Receptionist to serve as the face of our organization. This role is ideal for someone who thrives in a dynamic environment, enjoys wearing multiple hats, and takes pride in creating a welcoming and efficient office experience.

As the first point of contact for visitors, candidates, and business partners, you will play a critical role in maintaining a polished and professional office environment while supporting day-to-day administrative operations.

Key Responsibilities

• Manage the front desk and reception area, ensuring a welcoming and professional experience for guests and visitors.
• Answer and direct incoming phone calls, emails, and general inquiries.
• Coordinate and schedule interviews with candidates and hiring managers.
• Prepare conference rooms for meetings, including room setup, technology readiness, and visitor accommodations.
• Manage calendars, meeting logistics, and administrative scheduling as needed.
• Assist with office coordination and day-to-day operational support.
• Maintain office organization, supplies, and common areas.
• Serve as a resource for employees, vendors, and guests.
• Provide general administrative support to leadership and team members.
• Support company events and team-building activities as the organization grows (future opportunity).

Qualifications

• 2+ years of experience in an administrative, receptionist, office coordinator, customer-facing, or similar support role.
• Comfortable working in a startup or entrepreneurial environment where priorities may shift quickly.
• Strong proficiency with technology and modern workplace tools.
• Experience using Slack and Google Workspace (Gmail, Calendar, Docs, Sheets, Drive) required.
• Experience with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) is a strong plus.
• Excellent organizational and time-management skills.
• Strong attention to detail and ability to multitask effectively.
• Ability to maintain professionalism and confidentiality in all interactions.

Desired Attributes

• Highly presentable, polished, and professional.
• Excellent verbal and written communication skills.
• Articulate and confident interacting with executives, candidates, investors, vendors, and visitors.
• Proactive, resourceful, and eager to help wherever needed.
• Positive attitude with a strong customer service mindset.
• Reliable, punctual, and committed to maintaining an on-site presence.

What Success Looks Like

• The office operates smoothly and professionally every day.
• Visitors and candidates have an outstanding first impression of the company.
• Interviews and meetings are coordinated seamlessly.
• Team members have a dependable administrative resource who helps keep operations running efficiently.
• The reception area and conference spaces are organized, prepared, and presentation-ready at all times.