Administrative Assistant

Construction Administrative AssistantWe are looking for an experienced Administrative Assistant to join our construction team. The ideal candidate will have previous experience working in a construction office and understand the fast-paced nature of supporting project managers, superintendents, subcontractors, vendors, and customers.This is a great opportunity for someone who is highly organized, detail-oriented, dependable, and enjoys being the person who keeps the office and projects running smoothly.What You'll DoProvide administrative support to Project Managers and SuperintendentsMaintain project files, records, and documentationAssist with contracts, purchase orders, change orders, invoices, and billingCoordinate with subcontractors, vendors, customers, and field personnelTrack project information, schedules, deliveries, and deadlinesPrepare reports, spreadsheets, correspondence, and other documentsCollect and maintain subcontractor and vendor paperworkAssist with accounts payable/receivable and invoice processingSchedule meetings, inspections, deliveries, and other project activitiesMaintain organized electronic and physical filing systemsWhat We're Looking ForPrevious administrative experience in the construction industryStrong understanding of construction terminology and documentationExcellent organizational and multitasking skillsStrong attention to detailProfessional communication skillsProficiency with Microsoft Word and ExcelAbility to work independently and as part of a teamReliable, professional, and proactive work ethicJob ID: #postCatherine Kosiba