Administrative Assistant

Administrative AssistantIrvine, CA, US On-site Vaco $USD 25 - 30 ContractorAbout the Role: Our client is seeking a reliable and detail-oriented Administrative Assistant to support daily office operations and help ensure the team stays organized and productive. This role is ideal for someone who enjoys being hands-on, thrives in a fast-paced environment, and takes pride in keeping things running smoothly behind the scenes. You'll play a key role in supporting multiple departments and acting as a central point of coordination for office needs.Key Responsibilities:Provide day-to-day administrative support including data entry, document preparation, filing, and record managementAnswer and direct incoming phone calls, emails, and general inquiries in a professional and timely mannerManage calendars, coordinate meetings, and schedule conference roomsAssist with meeting logistics including preparing materials, coordinating catering, and setting up/breaking down meeting spacesOrder, track, and maintain office supplies, kitchen inventory, and general office organizationCoordinate shipments, deliveries, and mail distribution (incoming and outgoing)Support vendor coordination, service requests, and general office maintenance needsAssist with reporting, spreadsheets, and light data analysis in ExcelHelp onboarding new hires with basic office setup (workstations, supplies, etc.)Maintain a clean, organized, and professional office environmentTake on ad hoc projects and administrative tasks as needed to support the broader teamQualifications:1-3 years of administrative, office support, or receptionist experienceStrong organizational skills with a high level of attention to detailAbility to multitask, prioritize, and stay organized in a fast-paced environmentProficiency in Microsoft Office (Outlook, Excel, Word)Strong written and verbal communication skillsProfessional, proactive, and team-oriented mindsetAbility to take initiative and work independently with minimal direction