Administrative Assistant

ob Title: Administrative Assistant

Location: Indiana

Position Type: Contract

Job Description:

We are looking for an experienced Administrative Assistant to provide administrative and clerical support to two divisions within a state government healthcare agency.

The ideal candidate will assist with daily office operations, scheduling, documentation, travel arrangements, reporting, and coordination with internal teams and external agencies.

Key Responsibilities:

• Provide administrative support to division directors, managers, and staff.
• Manage phone calls, emails, correspondence, and office documentation.
• Schedule meetings and reserve conference rooms and vehicles.
• Arrange employee travel, including flights, hotels, and registrations.
• Assist with expense reports and reimbursements.
• Prepare reports, letters, spreadsheets, and presentations.
• Coordinate onboarding arrangements for new employees.
• Maintain records and assist with special administrative projects.
• Use Microsoft Office and government administrative systems.

Required Qualifications:

• High School Diploma or equivalent.
• Minimum 3 years of administrative support, office management, bookkeeping, or related experience.
• Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and Publisher.
• Strong written and verbal communication skills.
• Excellent organizational, multitasking, and attention-to-detail skills.
• Ability to work independently and coordinate with multiple teams.

Preferred Skills:

• Previous government or public-sector administrative experience.
• Experience with travel coordination and expense reporting.
• Familiarity with PeopleSoft or similar ERP systems.