Administrative Assistant III-OBGYN Research

Administrative Assistant IIIHourly Pay Range: $23.24 - $34.86 - The hourly pay rate offered is determined by a candidate's expertise and years of experience, among other factors.Position Highlights:Position: Administrative Assistant III-OBGYN ResearchLocation: Evanston, ILFull Time/Part Time: Full TimeHours: Monday-Friday 8am-4:30pmHybridRequired Travel: Minimal travel required for coordinating meetingsA Brief Overview:The Administrative Assistant III will provide advanced administrative support to the OBGYN Department Chair, the Executive Director of ILPQC, Principal Investigators and the research teams. This role requires a high level of professionalism, discretion, and the ability to handle complex tasks in a dynamic healthcare environment. The ideal candidate has a passion for customer service and an enthusiasm to improve the lives of women and birthing people through groundbreaking research and quality initiatives.What you will do:Primary Executive Support – 50%Serve as the primary point of contact for the Executive Director of ILPQC, managing her schedules, correspondence, and communications.Coordinate and manage appointments, meetings, travel and conference calls, ensuring the efficient use of their time.Draft, edit, and proofread executive-level emails, memos, reports, and other documents, including slides, poster printing and preparation for presentations and speaking engagementsEnsure all communication is professional and reflects the Principal Investigator's voice and objectives.Generate and compile reports, data analyses, and presentations for leadership decision-making.Research Department Support - 50%Work closely with research staff and Principal Investigators to facilitate research within the OBGYN, Pediatrics and Family Medicine DepartmentsMaintain and update electronic health records (EHR) and hospital databases with the utmost accuracy and adherence to healthcare regulations.Maintain files and records on current and past studiesCollaborate on special projects and strategic initiatives, conducting research, data analysis, and presenting findings.Process invoices, monitor spending, and reconcile financial statements for the research team.Oversee office operations and supplies, ensuring smooth day-to-day functioning.Assist in the onboarding of new administrative team members and contribute to their training.Coordinate logistics, such as room set-up, audio-visual needs, registration set-up and catering and other event coordination.Keep research staff lists, organizational charts and clinical office personnel lists up to dateProcess contingent worker paperwork, parking forms, ordering keysMake copies of flyers, consent forms, informational pamphlets; create foldersWrite, do research for, and publish department newsletterTake and distribute minutes (ie.

community advisory board and data safety monitoring board meetings)Run errands outside of the hospital on behalf of the departmentsPlan and execute celebrations, seminars, and training days at the hospital and external locations within budgetUse Epic to update patient records with study materialsAssist in onboarding and training new employeesPerform maintenance of office space and technologyHandle sensitive and confidential information with discretion and professionalismWhat you will need:Education: Bachelor's Degree PreferredExperience: 3 Years Administrative experience, preferably in a healthcare or hospital setting is required.Benefits (For full time or part time positions):Premium pay such as shift, on call, holiday and more based on an employee's job (For eligible positions)Incentive pay for select positionsOpportunity for annual increases based on performanceCareer Pathways to Promote Professional Growth and DevelopmentVarious Medical, Dental, Pet and Vision optionsTuition ReimbursementFree ParkingWellness Program Savings PlanHealth Savings Account OptionsRetirement Options with Company MatchPaid Time Off and Holiday PayCommunity Involvement OpportunitiesEndeavor Health is a fully integrated healthcare delivery system committed to providing access to quality, vibrant, community-connected care, serving an area of more than 4.2 million residents across six northeast Illinois counties. Our more than 25,000 team members and more than 6,000 physicians aim to deliver transformative patient experiences and expert care close to home across more than 300 ambulatory locations and eight acute care hospitals – Edward (Naperville), Elmhurst, Evanston, Glenbrook (Glenview), Highland Park, Northwest Community (Arlington Heights) Skokie and Swedish (Chicago) – all recognized as Magnet hospitals for nursing excellence.When you work for Endeavor Health, you will be part of an organization that encourages its employees to achieve career goals and maximize their professional potential.At Endeavor Health, we are united by a shared commitment to working together to create a culture of connection and belonging—each of us bringing different skills and experiences as we deliver safe, seamless, and personal care. Every person, every time.

We are committed to fostering an environment where all team members can be their best, learn, and pursue excellence together.EOE: Race/Color/Sex/Sexual Orientation/ Gender Identity/Religion/National Origin/Disability/Vets, VEVRRA Federal Contractor.