Administrative Assistant III

Administrative Assistant IIIThe Administrative Assistant III provides administrative support to the Dean of Students and other administrators within the Dean of Students Office.Responsibilities include:Attending meetings and taking minutes, documenting and communicating decisions made by the Dean of Students OfficeCoordinating the review of Student Affairs policy/processes for the Dean of Student’s OfficeChecking in and welcoming students, faculty, staff, and visitorsScheduling student/staff appointments utilizing Microsoft OutlookAnswering phone calls (routing messages and voicemails), placing holds on student accountsProcessing student conduct and academic integrity cases utilizing the electronic database system MaxientUpdating student conduct cases, generating correspondence, and checking student records on requestUtilizing Banner to research student recordsMaintaining confidential records in accordance with FERPAMonitoring the Grizzlies Helping Grizzlies emergency assistance budgetAssisting the Dean of Students with budget tracking and administrative operations of the office including coordinating travel/reimbursements for staff membersManaging incoming and outgoing documentation and correspondence regarding the hardship withdrawal, absence notification, student conduct, student appeals, student complaint, and faculty adjudication processesManaging the Dean of Students Office, Student Conduct, and Hardship Withdrawal email accountsManaging Freedom of Expression reservations calendar, processing student record check requests and replies or gathering more information regarding requestsRecruiting, training, and supervising work-study student(s) for the officeAssisting with the coordination of the student complaint and student appeals processes and database and communicating with faculty membersAssisting with the coordination and management of the absence notification processOther duties as assignedRequired Qualifications:High School or GED, 3 years relevant experiencePreferred Qualifications:Associate’s degree or Bachelor’s degree, experience with a student conduct management system such as Maxient, experience with student information system such as Banner, proficiency with Microsoft Office Suite, proficiency in composition and punctuation, willingness to learn various PC applicationsProposed Salary: $38,300 - $45,900. Salary offer will be dependent on candidate’s experience and qualifications, internal equity considerations, budget availability, and salary administration guidelines.Knowledge, Skills, & Abilities:Skill in the use of database systems and desktop publishing software, skill in operating basic office equipment, skill in verbal and written communications and relationship building, ability to respond to various audiences in an accurate and timely manner, ability to make decisions under pressure and without immediate supervision, ability to quickly assess needs and requirements of students and visitors, ability to maintain confidentiality, ability to maintain accuracy related to data collection, entry, and reporting, ability to plan, organize, and prioritize work, as well as ability to pay attention to detail, ability to work with time-sensitive matters and meet strict deadlinesUSG Core Values:The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards.Conditions of Employment:Hiring is contingent upon eligibility to work in the United States and proof of eligibility will be contemporaneously required upon acceptance of an employment offer.

Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with Georgia Gwinnett College (GGC). Eligibility of employment is determined by GGC in its sole discretion, and includes but is not limited to confirmation of credentials and employment history reflected in your application materials; and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test. Offers are subject to the applicable federal laws, state laws, statutes, rules and regulations of this institution, and to the bylaws and policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.Equal Employment Opportunity:Georgia Gwinnett College is an equal employment, equal access, and equal opportunity employer.

It is the policy of Georgia Gwinnett College to recruit, hire, train, and promote persons without regard to race, color, national or ethnic origin, age, disability, gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, ADEA, ADA, E.O. 11246, and Rev. Proc. 75-50).

For individuals requiring disability-related accommodations for participation in any event including the application, interview process, or to obtain print materials in an alternative format, please contact HR at or email Check:Position of TrustOther Information:Due to the volume of applications, applicants may not receive a reply from the College unless an applicant is selected for an interview. Review of applications will continue until positions are filled. Georgia is an open records state.