Administrative Assistant II

Job DescriptionThe Administrative Assistant II will provide essential clerical and organizational support to help business in our Stantonsburg Road Wilson facility run smoothly. They handle a wide range of tasks, including managing calendars, scheduling meetings, handling correspondence, and maintaining files, ensuring efficient office operations.ResponsibilitiesCore Administrative Tasks:Answering phones, managing emails, and handling incoming and outgoing mail and faxes. Placing internal job postings in designated areas.

Scanning job applications and forwarding to HR.Setting up appointments, managing calendars, liaising with security for any visitors and coordinating meetings and any meal arrangements needed for meetings as well as travel arrangements.Maintaining filing systems, databases, and records, both physical and digital.Preparing, editing, and proofreading documents, reports, and presentations as well as keeping the internal message boards updated.Ordering supplies, managing inventory, and coordinating with vendors.Ensuring main conference room, small conference and staff break room are kept tidy and items are replenished after usage.Specific Duties May Include:Some administrative assistants may also handle basic bookkeeping tasks.Provide assistance to other facility team members with various administrative tasks.Coordinating logistics for meetings, conferences, and other events.Maintaining discretion and professionalism when handling sensitive information.Input all customer specifications into TOPSSet up all processing runs in TOPSMaintain and update Customer ManualMaintain and track PTO for all staffBuild and maintain relationships with all customersManage packing material inventoryMaintain and update TV monitorsAssist with event planning (Golf outing, Christmas lunch, Safety lunch, etc.)Assist Plant Manager and employees with daily tasks as neededHandle sensitive and confidential information with discretion.Compile data for customer reporting.Issue daily Processing Instructions for plant operations using Adage and In-Site.QualificationsSkills and Qualifications:High school diploma or GEDAbility to prioritize tasks, manage multiple responsibilities, and meet deadlines.Excellent written and verbal communication skills are essential.Strong computer skills, including experience with word processing, spreadsheets, and email.Ability to identify and resolve issues efficiently.Accuracy and thoroughness in all tasks are crucialJob InfoJob Identification 285Job Category Administration, Facilities & SecretarialLocations 2400 Stantonsburg Road, Wilson, NC, 27893, US