Administrative Assistant II (support SVP)

Administrative AssistantLocation: 10202 W. Washington Blvd Culver City, CA 90232 (Hybrid – in office 3x/week but may need to come 4-5x/week some weeks depending on need)Duration: 3 months (90 days then convert if needed – looking for someone who is a good long-time fit)Require experience in a production environment, studio, or talent agency but NOT a production assistant role.Job Description:Provide general administrative and production functional support to two SVPs on the TV physical production team.Provide full range of administrative support for department including handling phones, calendar, filing, drafting correspondence, and meeting coordination.Also support production needs for any assigned shows.Responsibilities:Provide organizational and administrative support to two SVP'sCoordinate travel, visas, schedules and other travel logisticsGenerate travel and expense reportsSchedule/Calendar/Phone managementCreate and maintain global contact sheet for channel personnelInvoice tracking and processingCreate and update presentations, letters, and other forms of management reports and communicationsManage calendar and activities (Setting meetings, Call list, etc.)Internet researchSkills and Competencies:Strong computer skills (Excel, Word, PowerPoint, Lotus Notes, Internet savvy, EP or Movie Magic budgeting a plus)Attention to detail and accuracyStrong written and verbal presentation skillsSuperb organizational and time management skillsProactive and thorough in their approachTakes responsibility and ownership for tasksCan work independently to achieve goals and has a positive attitudeHas a global perspective and appreciation for cultural differencesExcellent oral (professional and friendly demeanor) and written (spelling, punctuation, grammar) communications skillsAble to multi-task and work well with othersDiscretion and integrityAt ease in fast-paced, high energy, ever-changing work environmentIn Depth knowledge of the television/entertainment industry3 to 5 years of experience at a busy desk at a streamer studio or entertainment agencyExperience working in a fast pace environment with tight deadlinesEducation: B.A., B.S.