Administrative Assistant II (OPS)

Job TitleThe essential function of the position within the organization is to provide administrative, organizational and clerical support for the Trial Court Technology Officer and Court Technology Department. Responsible for administrative and clerical tasks within Court Administration which includes (but not limited to): assisting court technology personnel, handling telephone calls, facilitating customer service activities, distributing mail, typing and copying documents.Essential DutiesProvide administrative support to the Chief Information Officer and Court Technology Department.Assist with the day to day operations of the departmentPrepare spreadsheets and presentationsCompile statistical data using Microsoft OfficeBook travel arrangementsManage procurement process and related record keepingCoordinate vendor contacts, contracts, quotes and invoicesCompose reports, agendas, correspondences and business letters using proper formatScreen phone calls/visitors and provide them information, direction, and resolve issuesAssist with planning of training sessions and other programs for court technology personnelRecord accurate meeting minutesIdentify opportunities to improve efficiency and effectiveness of established administrative proceduresMinimum Qualifications / Knowledge, Skills & AbilitiesBachelor's degree and one year of related work experience. PREFERRED: One year experience in Information Technology related administrative work.

Relevant experience and/or education may substitute for the recommended minimum qualifications on a year-for-year basis.Knowledge Skills and Abilities:OrganizationClose attention to detailsTelephone skillsAbility to type 40 w.p.mDetailed orientedExcellent communication skillsAccurate use of the English language and grammarHighly skilled in Microsoft Excel – proficient in formatting data for reports and chartsHighly proficient in Microsoft Word, Outlook and PowerPointAbility to produce presentationsAbility to work independently and interact with a range of people in an open, friendly, customer-oriented mannerAdditional InformationDuring the Application Process please upload the following ATTACHMENTS if applicable:Proof of educationProof of certifications/licensesNotice:Incomplete applications will not be considered. Applications will continue to be received until the position is filled. Submission of an application does not guarantee the applicant an interview.

Applicants will be subject to a criminal background check. We are an Equal Opportunity Employer. We do not discriminate on any of the protected classes.If you are a person with a disability who needs any accommodation in order to participate in the interviewing process once selected, you are entitled, at no cost to you, to the provision of certain assistance.

Please contact the Americans with Disabilities Act Coordinator, Palm Beach County Courthouse, 205 North Dixie Highway West Palm Beach, Florida 33401; telephone number at least 7 days before your scheduled either in-person or telephonic interview; if you are hearing or voice impaired, call "711."