Administrative Assistant I

Administrative Assistant IClassification Title: Administrative Assistant IClassification Minimum Requirements: High school diploma or equivalent and one year of relevant experience or an equivalent combination of education and experience.Job Description: Front desk/reception duties, including answering the phones, greeting students, faculty, and visitors to ISE. When the mail is delivered every day, this position distributes the mail to the appropriate mailboxes. This position is also responsible for assisting faculty and staff sending and receiving packages via USPS, FedEx, and UPS, which includes opening the delivered packages, alerting appropriate parties, and scanning packing lists for the fiscal team. The Administrative Support Assistant monitors allocation of keys and after-hours access for faculty, staff and ISE student assistants including logging keys issued and returned. This position will assist with ordering office supplies, including items for faculty and staff (not stored in main office). This position assists in managing calendars for conference and seminar rooms that are allocated to ISE. At the end of the day this position is responsible for the tidiness of the main office, main conference room, mailroom, and break room as well as closing the main office, making sure all doors are locked and secured and all lights are off.

This position maintains and updates the faculty and staff directory. This position submits facilities work order requests. General administrative duties, including supporting the Chair's Administrative Assistant (CAA) and serving as backup to CAA in scheduling meetings on ISE Chair's calendar. The incumbent will assist with obtaining signatures on yearly faculty evaluations and on other documents. This position will assist faculty with tasks such as making photocopies, stapling documents, pocket folder creation, and shredding. This position will also print exams, posters (using large format plotter) and other needed items for faculty, staff, and students. The Administrative Assistant must maintain confidential and sensitive information in written and verbal communications, including adhering to FERPA and standards of professional practice.

This position assists with planning department events, including booking rooms, finding, and contacting food vendors, obtaining needed materials, setting up and breaking-down events. This position will assist with seminar and guest speakers in arranging itinerary, travel lodging, and dinner reservations. General fiscal duties: Assist with travel processing and procurement for departmental student activities, such as Senior Design travel and ISE Student Organization procurement needs as well as assist with processing faculty employee reimbursements, as well as other fiscal assistance as requested by the Director of Administrative Services. Academic Advising Assistance: Support documentation, online organization, and communication for undergraduate academic advising. Perform other duties as assigned by supervisor.Expected Salary: $20.00-$21.00; commensurate with education and experienceRequired Qualifications: High school diploma or equivalent and one year of relevant experience or an equivalent combination of education and experience.Preferred: Ability to consistently interact in cordial and professional manner with faculty, staff, students, and guests. Ability to function under stressful circumstances and determine priorities to meet required deadlines. Excellent customer service skills.

Ability to exercise and maintain confidential or sensitive information. Excellent computer skills, and experience with Microsoft Office. Willingness to learn and be flexible.Special Instructions to Applicants: In order to be considered for this position, you must upload a cover letter and resume with application. This position is eligible for veteran's preference. If you are claiming veteran's preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. Application must be submitted by 11:55 p.m. (ET) of the posting end date.Health Assessment Required: No