Administrative Assistant I

Administrative Assistant IDHL Supply Chain is Hiring! At DHL, you will play a part in one of the world's most essential industries. There has never been a better time to join DHL Supply Chain. In a global business like ours, the opportunities are endless. So, join us. Work with us.

Grow with us.The core responsibilities of this role include serving as a trusted business partner to site leadership by driving administrative efficiency, supporting operational continuity, maintaining professional communication across multiple stakeholder groups, coordinating critical business activities, ensuring timely completion of administrative processes, and contributing to the overall effectiveness of daily site operations through proactive support and attention to detail.Position: Administrative Assistant I Shift: Mon - Fri 7:30a - 4p Pay: Salary Non-Exempt $25.50 per hour (Base Salary $53,040)In addition to the general job description below, the ideal candidate will also possess the following skills and/or experience:Strong business acumen and professional judgmentAbility to anticipate leadership needs and proactively address challenges before they ariseExceptional prioritization and workload management skillsHigh level of discretion and professionalism when handling sensitive mattersAbility to balance competing deadlines with minimal supervisionStrong critical thinking and decision-making abilitiesExcellent relationship-building skills across all levels of an organizationCustomer-focused mindset with a commitment to service excellenceAbility to navigate changing priorities in a dynamic environmentResourceful and solution-oriented approach to problem solvingStrong follow-through and accountability for assigned workAbility to identify process improvement opportunities and implement efficienciesProfessional verbal and written communication skillsSelf-motivated with a strong sense of ownership and initiativeCollaborative mindset with the ability to influence and support others effectivelyBe part of the world's largest logistics company! DHL Supply Chain has been certified as a Great Place to Work® in the US and Canada! Our excellent benefits packages includes:Affordable medical, dental, and vision coverage available beginning on your 30th dayPTO program for all associates, including paid holidays and vacation401(k) with generous company matchTuition reimbursement programExcellent training and career advancement opportunitiesGrow your skills. Shape your world.Role Purpose: Provide personal secretarial services and administrative assistance while exercising initiative and judgment on a regular basis. Work independently under general direction of the General Manager, providing administrative and clerical support including records management, billing, payroll, personnel records, etc. Provide advanced administrative support for senior management as well as courteous, responsive and accurate information to associates.Key Accountabilities:Manage the accounts payable and receivable process.

Obtain purchase Orders, validate and process invoices. Contact vendors regarding discrepancies.Review, transmit and Manage weekly payroll process. Reconcile any issues that occur.Assist the General Manager with the month end close process.Type correspondence and reports from rough drafts, editing grammar, punctuation or spelling as needed.Use considerable judgment and initiative to determine the approach or action to take in non-routine situations.Screen telephone calls and visitors, ascertaining who can be redirected to subordinate managers or to other offices. Provide information to callers, requiring detailed knowledge of manager's area of responsibility and General knowledge of company policies, practices and operations in an expeditious and courteous manner. Perform broad range of administrative details of highly confidential nature on a regular basis, requiring initiative and judgment to make independent decisions for which probable errors may have moderate effect on cost.Prepare a variety of highly confidential, specialized, and recurrent reports such as financial data. Produce high quality reports, presentations, proposals, or other documents.Maintain filing system including items that are confidential.

Establish, Maintain, and when necessary, revise supervisor's files.Maintain manager's calendar, scheduling meetings and appointments. Regularly arrange travel and hotel accommodations for frequent extended trips. Compile and submit expense reports.Open and Review all mail directed to management staff. Compose responses to routine inquiries, and ascertain which items can be delegated to subordinate managers, and forward appropriate items to manager.Require continuous Use of technical and business vocabulary and a detailed knowledge of company operations, organizational procedures, and personnel.Coordinate high level meetings with associates, business unit-wide meetings, as well as customer meetings.Serve as central communication point for associates on human resource and associate relations items.Delegate work to one or two clerical associates to Assist with routine duties.Follow Up on all assignments delegated to subordinate managers as to status, completion, etc.Operate office equipment including fax, copiers, printers, binding machines.Required Education and Experience:High School Diploma or EquivalentTwo years using MS Excel, MS Word and an email systemThree years related experience, preferredTwo years experience with accounts receivable and accounts payable, preferredOur Organization is an equal opportunity employer.#LI-DNP