Administrative Assistant I

Administrative Assistant ISalary Range $23.00 - $28.00 Hourly Job Shift Day Education Level 2 Year Degree Travel Percentage Up to 25% Category Entry LevelPosition SummaryThe Administrative Assistant provides administrative support and demonstrates initiative, resourcefulness and problem-solving skills in applying a detailed knowledge of the responsibilities and functions of the department in organizing and prioritizing projects and all related duties.Schedule:Flexible, may require some evening and weekendsPrimary Duties and ResponsibilitiesPrepares correspondence, reports, agendas and spreadsheetsArranges appointments, conferences and travelCoordinate meetings, take meeting minutes, maintains filesGeneral office duties: filing, faxing, photo copying and order office supplies for departmentManages multiple calendarsAbility to interact effectively with Directors, Managers, patients, internal staff and representatives of public agencies and businessesHandles phones and assists visitors and interacts with various vendorsPrepares expense reportsPrepares presentationsPlans and coordinates multiple projects for completionHandling of all incoming/outgoing correspondences for departmentMaintain a positive working relationship with staffOther duties as assigned by supervisor/ ManagerQualificationsMinimum RequirementsMicrosoft Office/Word/Excel/OutlookExcellent Communication SkillsExcellent Customer Service SkillsBi-lingual Spanish/English (preferred)Ability to work as a team player and work independentlyReliable transportationMust be able to travel from facility to facilityThis position requires 10 % travel outside the local area.Required Education/Experience and/or Licensure/CertificationA.A. degree in Business Administration, or coursework in related field (experience may substitute for education) • Proficiency in Microsoft Office applicationsExcellent proofreading and grammar skillsMinimum 2-3 years administrative experience (high-level administrative support preferred)Commitment to goals and philosophy of Northeast Community ClinicValid State IdentificationPhysical Requirements and Working ConditionsOSHA Category 3 – Involves no regular exposure to blood, body fluids, or tissues, and tasks that involve exposure to blood, body fluids, or tissues are not a condition of employment.The work is majority of the time sedentary in nature.The employee is regularly required to communicate, frequently required to use repetitive motions, move, remain stationary, regularly push, pull and lift up to 20 pounds and occasionally push, pull and lift up to 40 pounds.Must possess mobility to work in a standard office/clinic setting (in some cases both settings) and to use standard office/clinic equipment, including a computer, stamina to maintain attention to detail despite interruptions, read printed materials and use a computer, and communicate in person and over the telephone.