ADMINISTRATIVE ASSISTANT I - 37001366 1

Administrative Assistant ILake Kissimmee State Park is looking for a self-motivated park service professional to fill an Administrative Assistant I position, providing visitor services, and administration skills. The applicant must possess good visitor service and administrative skills, be able to work independently when required.This position assists in planning, coordinating and implementing all administrative and budgetary activities involved in all park operations. Performs assigned fiscal audits, acts as purchasing agent, monitors and tracks park budget, prepares budget reports. Process payment of utility bills, requisitions, and initiates purchase orders through My Florida Market Place. Acts as primary liaison for the Purchasing Card Program System. Maintain the work project tracking forms, expenditures for projects and project files. Ensure compliance with all purchasing regulations. Program office equipment, operate personnel computer, E-Mail, Internet, multi-lines phone system, two-way radio system. Acts as liaison for assigned personnel and worker's compensation actions. Assists in overseeing toll collectors and managing ranger station activities. Prepare special correspondence and act as property custodian. Assist Park Manager in budget request process.

Responds to oral and written complaints or complimentary letters, makes resolution decisions. Tracking schedules and corresponding with volunteers. Administers concession contracts and monthly inspections. Acts as liaison to park Citizen Support Organization. Answer phones and direct calls to appropriate party or take accurate messages. Act as Office Manager for office operations and ensure smooth operation of office procedures. Maintain property and personnel files. Performs timekeeper and vacancy requisition duties. Acts as a liaison for Human Resources. Prepares and processes paperwork relating to personnel activities to include leave and attendance, selection and recruitment, employee relations and travel. Assists in assuring park compliance with current division policies, procedures and programs. Oversee and assists in training staff in proper administrative procedures and practices.

Provides recommendations to park manager for processes and procedures which will promote efficiency and simplify park administrative functions. Attends meetings and training sessions and represents the Park Manager at meetings with division representatives, other agencies and organizations. Performs other duties as required.Required Knowledge, Skills, and Abilities: Knowledge of: administrative and accounting principles and practice; office procedures and practice; data collection; personal computers, Windows, E-Mail, and Internet. Knowledge and Ability to: collect, evaluate, analyze, filing, accounting, personnel actions, purchasing, budget entry. Skill in: coordinating bookings/reservations of a multipurpose facility; accounting, budgeting, expense tracking and various computer program and data entry operations. Ability to: prepare correspondence and administrative reports; handle multi-phone lines and two-way radio system; operate and maintain office equipment; communicate verbally and in writing; coordinate work assignments; maintain effective working relationships with others; follow written and verbal instructions; resolve customer inquiries. Minimum Qualifications: Valid drivers' license Position of Special Trust Requirement: This position is designated as a Position of Special Trust in accordance with DEP Directive 422, Positions of Special Trust or Responsibility. Successful completion of background screening will be required for this position.Our Organization and Mission: The Florida Department of Environmental Protection (DEP) is the state's lead agency for environmental management and stewardship - protecting our air, water and land. The vision of DEP is to advance Florida's position as a world leader in protecting natural resources while growing the state's economy.Where You Will Work: Lake Kissimmee State Park 14248 Camp Mack Road Lake Wales, Florida 33898The Benefits of Working for the State of Florida: Working for the State of Florida is more than a paycheck. The State's total compensation package for employees features a highly competitive set of employee benefits including: Annual and Sick Leave benefits. Nine paid holidays and one Personal Holiday each year. State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options.

Retirement plan options, including employer contributions (For more information, please click ). Tuition waivers. Total Compensation Estimator Tool And more! For a complete list of benefits, visit Notes: DEP is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. An individual with a disability is qualified if he or she satisfies the skills, experience, and other job-related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DEP Human Resources (HR) Office at . The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section , F.S., Drug-Free Workplace Act. VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.