Administrative Assistant (Hybrid)

Administrative AssistantAkima Mission Optimization (AMO), an Akima company, is hiring an Administrative Assistant to support active task orders at Naval Surface Warfare Center Dahlgren Division (NSWCDD) in Dahlgren, VA. AMO requires remote administrative support providing clerical, secretarial, and professional operational services.

The role will focus on providing behind-the-scenes administrative support to program management staff across multiple active contracts, ensuring smooth day-to-day operations through organized recordkeeping, scheduling, tracking, and coordination. While this position is remote, there will be occasional travel to NSWCDD for onboarding and team coordination.This Hybrid position requires that you live within commuting distance from Dahlgren VA.ResponsibilitiesServe as a key administrative point of contact for new employee onboarding and employee separations across supported programsAssist with preparation, collection, and routing of all required onboarding and offboarding paperwork and documentationCoordinate with program managers and relevant points of contact to ensure all onboarding steps are completed accurately and on timeMaintain and update onboarding and offboarding checklists, tracking progress and flagging any outstanding itemsHelp ensure departing personnel have completed all required out-processing steps and that records are updated accordinglySupport continuity of operations by keeping personnel records, contact lists, and access documentation current throughout employee lifecycle changesAssist program managers in coordinating, compiling, and submitting required monthly deliverables on timeMaintain a deliverable tracker to monitor due dates, submission status, and any outstanding items across supported contractsHelp prepare, format, and organize deliverable packages including monthly status reports, meeting minutes, training logs, equipment inventory reports, and program updatesFollow up with team members to collect required inputs and ensure deliverables are complete and accurate prior to submissionMaintain organized records of all submitted deliverables and supporting documentation for reference and audit purposesAssist program managers in maintaining project schedules, timelines, and milestone trackersMonitor and log upcoming deadlines and flag items requiring attentionHelp track labor hours, telework, PTO, and leave across the team to support workforce planningAssist with scheduling and setting up meetings, reviews, and team calls on behalf of program managersTrack attendance, distribute agendas, capture meeting notes, and follow up on open action itemsHelp route documentation and correspondence to the appropriate points of contact in a timely mannerMaintain up-to-date personnel rosters, contact lists, and emergency POC recordsAssist with visitor coordination and personnel access documentation as neededMaintain organized project files, logs, and records in accordance with applicable records management practicesAssist in preparing and formatting status reports, meeting minutes, and program updates for distributionAssist with financial tracking documentation including monitoring contract funding levels and supporting report preparationMaintain electronic and hard copy filing systems; organize and upload documents to shared drives and collaboration platformsHelp track government furnished equipment and property inventory on behalf of the program teamAssist with compiling and routing personnel documentation such as training records, performance-related forms, and recognition nominationsMonitor and log mandatory training completion across the team and provide reminders for upcoming due datesProvide general administrative support to program leadership to help manage day-to-day operational needs across supported work areasQualificationsMust be a U.S. Citizen with a current Interim Secret or higher (active DoD Secret clearance preferred).Associate's degree, OR three (3) years or more of related administrative or program support work experience.Comfortable working independently across multiple tasks and systems with minimal supervision.Strong organizational skills and attention to detail with a customer-focused mindset.Must be a dependable and collaborative team member who works well in a fast-paced environment.Proficient in Microsoft Office Suite (Word, Excel, PowerPoint); experience with shared drives and collaboration tools a plus.Must be able to come into office on occasion (Approximately 1-2 days a week as needed).