Administrative Assistant - Human Resources

Administrative AssistantHigh school education or equivalent and/or specialized training or experience in administrative duties. Proficient in navigating web-based applications. Knowledge of school system structure, policies and procedures required (or ability to quickly acquire).Assist with maintaining data integrity across multiple software platforms (Vector Solutions, Frontline, Visions, Applicant Tracking). Takes ownership of multiple departmental spreadsheets & processes to include district background checks, volunteer, seniority, district cell phones, org chart, bldg contacts. Assist HR Generalists in conducting bi-monthly orientations. Manage department purchase orders & purchase cards (create, verify, reconcile).

Send reminders to district staff for annual training, licensure, mandatory reporter, CPR, etc. Enter leaves/changes into Frontline (absence management). Act as district contact with school photo/badge vendor (Lifetouch). Assist with reports including BEDS, EEO data, Applicant Tracking data, Birthday/Anniversary, Open Records Requests. Prepare for teacher lane changes by gathering and verifying relevant information. Oversee tuition reimbursement process for certified staff.

Answer phones and direct calls throughout HR Department. Support HR department with clerical needs (reserving rooms, scheduling meetings, prepare materials, mail, copies, etc). Provides administrative support as needed to the HR team. Assist with coordinating HR related events including HR University, Retiree Reception, Years of Service Awards. Provides administrative support as needed to the HR team.IPERS retirement account. Health and Dental Insurance paid for the employee (spouse/family coverage available at an additional cost).

2 Personal Days. 10 Sick days. 15 Vacation days.