Administrative Assistant-HR and Finance

Administrative Assistant-HR and FinanceNational Center on Institutions and Alternatives Inc - Baltimore, MD 21244Administrative AssistantBaltimore, MD | Full-TimeJoin a mission that matters. At NCIA, meaningful work is sustained by strong systems and reliable operations. We are seeking an Administrative Assistant to support our Finance and HR teams, someone who values organization, precision, and consistency.

This role is best suited for someone who enjoys being the operational backbone of a team.If you enjoy being the connector, the organizer, and the calm force that keeps things moving—this role is for you.What You'll DoYou'll play a vital behind-the-scenes role supporting our HR and Finance teams so they can focus on advancing our mission.Support our people (Human Resources)Assist with recruitment by posting jobs, scheduling interviews, and welcoming new staff during onboardingMaintain confidential employee records with care and integrityCoordinate interviews, meetings, and HR-related activitiesServe as a friendly point of contact for internal and external HR inquiriesSupport our operations (Finance)Help prepare and organize financial documents and reportsAssist with payroll preparation by collecting and verifying employee information and timesheetsMaintain accurate records for financial transactions and department databasesManage office supplies and resources for HR and Finance teamsBe a collaborative partnerPrepare correspondence, presentations, and reportsSupport special projects and cross-team initiativesHelp implement internal policies and proceduresEnsure compliance with organizational policies and applicable lawsBring ideas, curiosity, and problem-solving skills to a supportive team environmentQualificationsWhat We're Looking ForWe welcome candidates who bring diverse experiences and perspectives. If you meet most—though not necessarily all—of the qualifications below, we encourage you to apply.EducationHigh school diploma or equivalent requiredAssociate degree or higher in Business Administration, Human Resources, Finance, or a related field preferredExperienceAt least 2 years of administrative experience, ideally in HR, finance, or a nonprofit settingExperience handling confidential information with discretionFamiliarity with financial documentation and basic accounting practicesSkills & StrengthsStrong organizational skills and attention to detailClear, professional, and kind written and verbal communicationProficiency in Microsoft Office (Word, Excel, PowerPoint); HR or finance systems a plusAbility to manage multiple priorities with flexibilityIndependent and team-oriented work styleCommitment to equity, respect, and continuous learningWhy You'll Love Working HereWork that supports a meaningful mission and real-world impactA collaborative, respectful, and inclusive workplace cultureOpportunities to grow skills across HR, finance, and nonprofit operationsCompetitive compensation and benefits (details shared during the hiring process)Why NCIA?Because here, you matter. Your work shapes someone's day—and often, their future.

You'll join a mission-driven team that celebrates progress, encourages creativity, and believes in the power of community and connection. NCIA is a nonprofit that empowers people through unconditional support, equity, and compassion. We believe in building stronger communities by helping individuals thrive.

Make a meaningful impact in the lives of others while working in a supportive, mission-driven environment.NCIA offers a strong and competitive benefits package, including: • Health, dental & vision insurance • Health Savings Account with employer contributions • 403(b) retirement plan with employer matchNCIA is proud to be an equal opportunity employer and makes employment decisions based on merit. NCIA celebrates people from all walks of life and prohibits unlawful discrimination based on race, color, religious creed, sex, gender identity, marital or veteran status, age, national origin, ancestry, citizenship, physical or mental disability, medical condition, genetic information, or characteristics (or those of a family member), sexual orientation, pregnancy, or any other consideration made unlawful by federal, state, or local laws. All employment is decided based on qualifications, merit, and business needs.