Administrative Assistant

Administrative AssistantAbout Tricon It is an exciting time to build your career at Tricon! Certified as a Great Place to Work®, Tricon has been built on a foundation of perseverance, collaboration, and entrepreneurial thinking, powered by some of the industry's top talent. Our culture values independence and accountability, where we empower our employees to make an impact.

With 30 years in business, Tricon has become a global leader in the trading and distribution of petrochemicals, polymers, and raw materials. Today, we are one of the largest privately held companies in Houston, the world's second-largest chemical distributor according to ICIS, and ranked #35 on Forbes' list of Top Private Companies in America. We conduct business in over 120 countries, supported by a truly multinational workforce of 1,000+ employees across 40+ countries.

Our team delivers value to customers and partners through deep market expertise and integrated capabilities including logistics, risk management, financing, and market intelligence. Guided by our purpose to efficiently and sustainably connect the world with essential goods, Tricon plays a critical role in enabling global commerce while helping suppliers and customers focus on what they do best. At Tricon, you'll join a global organization where scale meets agility, and where your ideas, ownership, and ambition can help shape the future of international trade.About the PositionThe Administrative Assistant will support the day-to-day administrative and workplace needs of Tricon's headquarters in Houston, helping ensure an organized, efficient, and welcoming environment for employees and visitors.

This is a hands-on role requiring strong initiative, judgment, and follow-through, with responsibility spanning office operations, travel, events, vendors, employee support, and general administration. The successful candidate will work closely with the local administrative team and Global Administrative and Facilities Manager and may take on broader responsibility for coordinating local administrative priorities and providing day-to-day guidance to the team.ResponsibilitiesSupport day-to-day office operations and proactively address administrative and workplace needs as they ariseEnsure the kitchen, meeting rooms, shared spaces, and office supplies are organized, stocked, and ready for employees and visitorsCoordinate office lunches, catering, food and beverage supplies, and other workplace needsManage relationships with office vendors, maintenance providers, building management, and other service partnersArrange domestic and international business travel, including flights and hotels, through Navan and other booking channels as neededAssist employees with visa-related matters and travel documentationCoordinate internal meetings, employee events, special projects, and external events or conferencesProvide administrative and operational support to executives and employees as neededCoordinate invoices, expenses, purchase documentation, and related administrative recordsSupport employee onboarding, including workplace preparation and office access arrangementsPartner with the Office Coordinator and Global Administrative and Facilities Manager to coordinate administrative and workplace responsibilitiesHelp organize and prioritize the work of the local administrative team, providing day-to-day guidance and follow-up as neededIdentify opportunities to improve administrative processes, clarify responsibilities, and increase efficiencyProvide coverage and support across administrative responsibilities during absences, busy periods, or special projectsTake ownership of assignments and follow them through to completion with limited oversightExperience & Qualifications5+ years of experience in an administrative assistant, executive assistant, office administration, workplace operations, or similar rolePrior experience serving as a lead administrative resource is preferred; supervisory experience is a plusStrong organizational and time-management skills with the ability to manage multiple priorities in a fast-paced environmentProactive, hands-on approach with a willingness to handle both routine administrative responsibilities and more complex assignmentsStrong interpersonal and communication skills with the confidence to work effectively with executives, employees, vendors, and external partnersDemonstrated initiative and ability to identify and address needs without requiring detailed directionStrong judgment, discretion, and professionalism when handling confidential or sensitive mattersExcellent attention to detail with a high level of accountability and follow-throughCollaborative and team-oriented approach with flexibility to support responsibilities across the administrative functionStrong problem-solving skills and ability to independently resolve issues or escalate them appropriatelyProficiency in Microsoft Office; experience with Navan or similar travel and expense platforms is a plusExperience supporting a global or multinational organization is a plus