Administrative Assistant

Administrative AssistantWe are looking for a detail-oriented Administrative Assistant to support chapter operations in Houston, Texas. This long-term contract opportunity is ideal for someone who can balance multiple priorities, keep committees organized, and ensure meetings, communications, and records are handled efficiently. The position calls for strong administrative judgment, comfort with digital collaboration tools, and the ability to keep projects moving across leadership groups and workstreams.Responsibilities:Organize calendars for chapter leaders, arrange virtual meetings, and confirm scheduling details for participants.Create and circulate meeting agendas using information provided by leadership, ensuring materials are clear and delivered on time.Assemble approved documents and presentation items for meetings and distribute them to the appropriate groups.Capture important discussion points, document decisions, and track follow-up tasks assigned during meetings.Keep leadership directories, membership rosters, and related records accurate and up to date.Coordinate approved communications for chapters and committees to support consistent outreach and engagement.Monitor timelines, maintain progress trackers, and follow the status of action items across multiple workgroups.Connect chapter leaders with relevant committees and help coordinate activities among subcommittees and teams.Prepare and update dashboard reporting and maintain official chapter documentation within company systems.