Administrative Assistant

Marketing And Client Engagement CoordinatorTo coordinate all Marketing and Client Engagement projects and assist with the development of processes and timelines for HCDE divisions, provide administrative assistant support within the division as well as process and maintain budget.QualificationsEducation/Certification:High school diploma or GED certificate, some college preferredSpecial Knowledge/Skills:Ability to type a minimum of 50 words per minuteProficient use of computer (PC and MAC) and applications including Microsoft Office (Word, Excel, Power Point and Outlook), Adobe Suite (InDesign, Photoshop)Proficient use of the English language, both oral and writtenEffective/efficient interpersonal, communication and problem-solving skillsAccurate and precise with numerical informationAbility to multi-task projectsAbility to acquire additional software and/or programming skills as necessary for website content editing, online form builder, customer relationship management and mass notification systemsDemonstrated proficiency in AP Style and editingProficiency in Spanish communication preferred but not requiredExperience:Three years, or the equivalent, in related job experienceMajor Responsibilities and DutiesHelp coordinate and prepare for meetings and other special events.Assemble HCDE information packets for special events, exhibits and/or marketing opportunities.Participate in training activities appropriate to job functions.Assist director of client engagement with key departmentwide projects.Maintain good public relations with department personnel and the public.Develop marketing timelines and processes that can be implemented throughout HCDE.Create PowerPoint presentations specific to assigned projects.Perform general secretarial duties, including filing, organizing routine work activities, setting appointments and maintaining division calendar.Process and maintain budget, including records of all accounts payable requisitions, Purchase Orders, and P-card purchases for Marketing and Client Engagement.Prepare contracts and supporting documentation.Coordinate and process purchases for supplies, conference registrations and travel.Format excel spreadsheets for CRM database; handle database cleanup, prepare mailing labels using mail merge function; and assist in creating data tables and charts.Maintain confidentiality of information.Maintain the HCDE conference exhibit calendarPerform other duties as assigned.