Administrative Assistant

Administrative AssistantLocation: Henderson, USA - Bermuda Rd.Position Summary: The Ops Admin Specialist provides clerical and administrative support to the Human Resources, Training, Quality, Safety, Inventory and Operations departments. May also provide clerical and administrative functions for any or all site operational areas, including customer service.Essential Duties and Responsibilities:Provides support for the recruiting process (e.g., scheduling interviews, sending background checks, attending job fairs/recruitment events as needed, drug tests and contacting selected candidates)Provides customer service and support for both internal and external customers for Ops/HR/Quality/Training/Safety/Inventory/Shipping-related processesCoordinates the new hire orientation process (e.g., scheduling the orientation, preparing orientation paperwork, and creating the employee file), including I9 completion/compliance.Maintains personnel files for all employeesProvides support on auditing, reviewing, and processing the paperwork and formsGenerates, compiles, and distributes reportsParticipate in special project and initiatives, to include engagement, job fairs and HR AssessmentsProvides support to Ops/HR/Quality/Training/Safety/Inventory/Shipping Department as neededMust maintain confidentiality and perform all duties in accordance with company policies and proceduresAdditional Operations Essential Functions:Provides clerical support to various management and operational functions, including photocopying, filing, faxing, emailing, and answering telephoneReviews, research and/or enters data in various systems to support respective functional areaCompiles data and provides various regular and adhoc reports to management for review and determinationServes as frontline customer service to receive, solve and/or escalate inquiries and issuesAssists management with monthly audit activity by retrieving data and/or files for reviewWorks to streamline processesReview current SOP's, Revise and maintain processesAudit processesOther Duties (Site Specific): Performs other duties as assigned. Work overtime as dictated by business whether mandatory or voluntarySupervisory Responsibilities: NoneMinimum Required Qualifications:Clerical 2 years Education and/or ExperienceMust have a high school diploma or general education degree (GED)Must be able to work in unregulated temperatures within the warehouse during the warmer and colder months can range from mild to moderateSkills, Knowledge and Abilities:Computer Skills: Proficiency in Microsoft OfficeExperience with HRIS systemsLanguage Skills: English (reading, writing, verbal)Mathematical Skills: Good mathematical skillsOther: Must have excellent organizational and decision-making skills.

High level of interpersonal and communication skills to handle sensitive and confidential situation and documentationAttention to detail and ability to establish priorities and meet deadlinesGood to excellent spelling grammar, and written communication skillsAbility to maintain a high level of confidentialityDemonstrated leadership skills and strong business and professional acumenResults-oriented. Must have a high sense of urgency and customer service focusWorking knowledge of applicable law and regulations related to Human Resources functionAbility to analyze HR processes and make practical recommendations to clientsMust possess an understanding of the business and quickly learn the organizations strategyMust be able to deal with ambiguity and cope with changeMust be flexible with shifting prioritiesPreferred Qualifications:Computer Skills: Success Factors WMS CargowriteLanguage Skills: Bilingual-Spanish preferredCertificates, Licenses, Registrations or Professional Designations: Recognized HR Professional Certification preferredPhysical Demands:Occasionally Handling/Fingering, SittingFrequently BendingConstantly Walking and StandingAbility to Lift/Carry and Push/Pull 21-50 poundsReach above shoulder, reach outward, squat, or kneelThe expected base pay range for this position is $26.30. Actual compensation will be determined based on job-related factors such as relevant experience, skills, education, certifications, and geographic location, in accordance with applicable laws and company policy.DSV is an equal employment opportunity employer.

Candidates are considered for employment without regard to race, creed, color, national origin, age, sex, religion, ancestry, disability, veteran status, marital status, gender identity, sexual orientation, national origin, or any other characteristic protected by applicable federal, state or local law.