Administrative Assistant

Administrative AssistantBolton & Menk has a great opportunity for an Administrative Assistant to join our team in our Grand Rapids office. We are looking for an enthusiastic assistant who can anticipate needs and work on a wide variety of administrative and project support services for our multidisciplinary team. This is a jack-of-all-trades position with an emphasis on receptionist duties, clerical support, shipping and receiving, event planning and scheduling. This role also provides project specific support related to client calendars, project manuals, project bidding, project permitting, PIFs, reports, etc.If you have clerical experience & enjoy working on multiple project tasks and procedures in a fast-paced atmosphere, then we are looking for you!

As a Top Workplace, this is a fantastic chance to work with a talented team of professionals and make a lasting impact on the communities we serve. With over 75 years of experience, Bolton & Menk specializes in providing community infrastructure solutions across the Midwest, Southeast, and beyond.What You Will Be Doing:Planning and document support: proofreading documents, formatting documents using styles, complying with accessibility requirements; scanning and OCR'ing hard copy documents; printing, collating materials for public meetingPrepare correspondence and various reports as directed including creating and updating agendas and meeting minutesCoordinate logistics for office events, training, client visits, and other activities to include setup and clean up.Perform receptionist duties & answer incoming callsProcesses or assists with incoming/outgoing mail, packages, and documents.Maintains adequate level of office supplies and refreshments while communicating with vendors for office maintenance.Create a positive and professional image of the firm and maintain effective working relationships with BMI clients, vendors, and staff.Provide overflow administrative support to the broader administrative team across the organization as priorities require.What We Are Looking For:Two (2) year degree in business related field and four years of related experience or equivalent combination of education and experience.Proficient skills in Microsoft Word, Excel, PowerPoint and OutlookStrong content creation and editing skills.Experience drafting & editing correspondence required - strong grammar skillsMust possess a valid driver's licenseMust be detail orientatedExperience in construction or engineering services preferredSalary Range: $37,500 - $65,000 depending on years of experience and credentials Bolton & Menk is providing the compensation range that the company in good faith believes it might pay and offer for this position, based on the successful applicant's education, experience, knowledge, skills, abilities in addition to specific geographic location. Bolton & Menk reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant's sex or other status protected by local, state, and/or federal law.Supporting Our Employees:There's life at work and life outside of work. Bolton & Menk has a number of benefit programs and amenities to support you and your family throughout whatever stage of life you are in.Benefits:Competitive compensation plan - overtime compensation available to most employeesDiscretionary bonuses available to most employeesESOP - Employee ownership (ESOP); 100% company-paid contributions401(k) Match ProgramPaid time off (PTO)Volunteer Time Off (VTO)Six paid company holidaysTwo floating personal holidays for events that are important in your lifeTuition reimbursementParental leaveShort term and Long-term disabilityDependent care reimbursementEmployee assistance programHealth insuranceFlexible spending accountLife insuranceVision insuranceWhy Bolton & Menk?Bolton & Menk, Inc.

specializes in providing community infrastructure solutions. Since 1949, we have been committed to improving quality of life through engineering excellence and client satisfaction. From advocating for our communities to designing their dreams to finding funding; we take pride in our work because we live in these same communities. Today, Bolton & Menk has more than 1,000 employees throughout more than 35 locations in Minnesota, Iowa, North Dakota, North Carolina, South Carolina, and Colorado providing services to more than 400 communities and agencies.We value our people and provide an exceptional Total Compensation and Benefits Package to protect our most valuable asset.

We are committed to the well-being of our employees and their families. Perks of being a Bolton & Menk employee include peace of mind with our benefits package and competitive compensation plan, flexible schedules, and career development opportunities.It is our responsibility and privilege to embrace the diversity of people, thoughts, and experiences necessary to develop infrastructure systems that serve all people. Bolton & Menk, Inc., is an Equal Employment Opportunity / Affirmative Action Employer including disability and vets.