Administrative Assistant - Government Relations

Administrative Assistant – Government RelationsUSAgain is looking for a detail-oriented and organized Administrative Assistant – Government Relations to join our team. This role provides essential administrative, research, and project coordination support to our Government Relations department. If you enjoy working with regulatory processes, research, and documentation in a fast-paced environment, this could be the perfect opportunity for you.Location: West Chicago, ILAnnual Salary: $50,000Hybrid with purpose: A full-time hybrid role offering flexible remote work with required, scheduled in-person days for project kickoffs, white-boarding, and team connection, so we stay aligned, learn, and build together.Primary responsibilities:Provide day-to-day administrative support to the Director of Government Relations, including scheduling, correspondence, and department communicationsResearch zoning ordinances, municipal codes, land use regulations, and local requirements across multiple jurisdictionsAssist with the preparation, completion, and submission of permit applications, registrations, and documentation for municipal, county, and state agenciesTrack permit renewals, application progress, deadlines, and follow-up requirementsAssist in developing and maintaining site maps, location diagrams, and supporting materials for permit applications and zoning submissionsCoordinate with internal departments and field teams to gather required information for applications and filingsMaintain accurate and organized department records, permits, and regulatory documentation in company systemsPrepare presentations, reports, and meeting materials as neededLog and maintain government relations and permitting information in CMS and company systemsOur Benefits Include:Medical: 80% Company PaidDental & Vision CoverageShort-Term Disability (STD)Long-Term Disability (LTD)401(k) ProgramLife & Accidental Death Insurance9 Paid HolidaysSafety Bucks ProgramWellness ProgramsWe offer a comprehensive benefits package to support your health, well-being, and future.RequirementsEducation:High school diploma or equivalent requiredAssociate's or Bachelor's degree preferredExperience:1–3 years of administrative, office support, permitting, regulatory, municipal, planning, legal, real estate, or project coordination experience preferredExperience researching, organizing, or processing documentation in administrative or office environments is preferredExperience with permit applications, zoning research, mapping tools, or municipal processes a plus — but not requiredEquivalent experience or demonstrated aptitude will be consideredSkills:Strong organizational, research, and documentation skillsExceptional attention to detail with the ability to manage multiple prioritiesAbility to research and interpret municipal codes, zoning information, and agency requirementsStrong written and verbal communication skillsProficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)Ability to prioritize tasks, meet deadlines, and work independentlyHigh degree of professionalism, discretion, and confidentialityWillingness to learn municipal processes, permit requirements, and internal systemsAbility to collaborate across departments and work effectively in a team environment