Administrative Assistant – Global Investment Firm

Administrative Assistant – Global Investment FirmA leading global investment firm is seeking a polished, proactive, and highly organized Administrative Assistant to join its growing administrative team. This is a newly created position supporting a team of senior executives within a collaborative, fast-paced, and highly professional environment. The Administrative Assistant will provide comprehensive support to approximately five senior professionals.

This is an excellent opportunity for an experienced administrative professional who enjoys being one step ahead, managing multiple priorities, and serving as a trusted resource to senior executives. A collaborative and team oriented spirit is a must!ResponsibilitiesManage complex and frequently changing calendars for multiple senior professionalsCoordinate domestic and international travel, including flights, accommodations, ground transportation, itineraries, and related logisticsPrepare and submit expense reports and assist with expense management for the broader teamServe as a gatekeeper for executives' schedules, time, and information while maintaining a polished and professional approachAnticipate scheduling conflicts and proactively resolve issues before they ariseCoordinate internal and external meetings, including conference rooms, video conferencing, catering, meeting materials, printing, and presentationsAssist with executive-level meetings, Board meetings, conferences, and off-site eventsManage sensitive correspondence and confidential information with the highest level of discretionBuild strong relationships with internal teams and external stakeholdersPrepare and edit PowerPoint presentations, Word documents, and Excel spreadsheetsAnticipate the needs of the professionals supported and provide proactive, high-touch administrative supportQualificationsApproximately 3+ years of administrative support experienceBachelor's degree preferredExperience supporting senior professionals in a fast-paced professional environmentFinancial services experience is preferred but not requiredExceptional organizational and time-management skills with strong attention to detailAbility to prioritize multiple competing demands and adapt quickly as schedules and priorities changeProactive problem-solving skills and the ability to work independentlyStrong interpersonal skills and a service-oriented mentalityProficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPointExperience with Concur and/or Salesforce is a plusPlease submit your resume for consideration!We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here.We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

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