Administrative Assistant

Administrative AssistantCoburn's Exclusive is a growing architectural metal fabrication company, with an environment that is focused on our customers and providing the best experience we possibly can for them. As a result, we seek to hire folks who are just like us...focused on great service! We have an opening in our office to add someone who is also customer-focused and enjoys a collaborative working environment.The Administrative Assistant is responsible for maintaining the efficiency and use of our office, as well as other administrative functions.

These administrative functions include, but are not limited to data entry, answering phones, Human Resources activities, and tasks to assist the Finance Department.Office Coordinator Responsibilities:Highly organizedBasic bookkeeping skills (Preferred)Great interpersonal skillsMicrosoft Office and Google SuiteConstruction Admin Experience (Preferred)Social Media/ Marketing Experience (Preferred)AI skills (Preferred)HR Duties: Track the following and plan activities to boost morale:Work AnniversariesEmployee Evaluation DatesCompany HolidaysEmployee BirthdaysPlan & Execute Lunches and Team FunctionsAdminister the employee new hire onboarding processAdminister / Track Employee TimesheetsAdd / Remove Managers & Leads from Employee Time Tracker systemEnsure department leads are timely submitting department timeVerify Dept Time for accuracy and get with leads for questions / adjustmentsDaily walkthroughs to check on employees:Check on how they are doing as needed.Positive reinforcement of objectives and positive behaviorsHelp design & build new program that tracks employee metrics such as late clock ins, no shows, disciplinary actions, positive contributions (staying late when needed, going above & beyond) These will be used at employee evaluation timeMaintain / Update All Job Descriptions as neededReview possible new hire candidates.Social Media / Marketing Duties:Make content for social media pagesTake pictures throughout the process of a jobUpdate our website with new job pictures and details.Work with management to set up client lunch and learn eventsCoordinate all networking eventsOffice / Bookkeeping Duties:Misc Office FilingInput invoices into quickbooks and prepare weekly invoices to be paid data.Office credit card transaction tracking and input into QuickbooksOther basic booking duties as needed.Maintain / Order Office Supplies, Shop Inventory, Coburn's SwagGet and Process Mail and package deliveryAssist in monthly contractor billing processMaintain HR and general inquiry email accountsOther Duties:Purchasing materialsPricing on plane tickets/hotels/rentalsPricing on rentals for equipmentData Entry for Job TrackingPresentation PreparationOrganization and follow up of project essentials.Office Coordinator Perks & Benefits:Paid holidaysInsurance availablePaid time offThis position requires an authorization to work within the United States and a valid drivers license accompanied by a reliable mode of transportation to and from work (including jobs that are not located at our shop). Additionally, all applicants will be required to submit to a background check prior to receiving an offer of employment from Coburn's Exclusive, LLC.Coburn's Exclusive, LLC, provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Coburn's Exclusive, LLC, complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.