Administrative Assistant-FT-Days-MSS

Administrative Support SpecialistLocation: Miramar, FloridaAt Memorial, we are dedicated to improving the health, well-being and, most of all, quality of life for the people entrusted to our care. An unwavering commitment to our service vision is what makes the difference. It is the foundation of The Memorial Experience.Job SummaryPerform a variety of duties to support an assigned Administrative Management member or members.

Support meeting preparation with report preparation, presentations and agenda development Gather physician, product line, market to assist with referral and business growth strategies. Gathers, organizes and maintains planning data from internal/ external sources to aid in the product line development process Prepare tracking/trending/metrics reports, graphics and maps for product line development growth opportunitiesResponsibilitiesEstablishes and maintains filing systems. Orders and stocks supplies.Composes, types and transcribes correspondence, forms, reports, presentation materials and other written communications as required.

Schedules/coordinates meetings, conferences, special events, appointments and travel arrangements. Maintains assigned calendar(s).Receives and screens visitors and telephone calls, and handles general inquiries.Performs duties specific to department being supported, to preparing complicated documents, maintaining databases, accessing information from databases in order to prepare reports, which may be used at management meetings etc.Performs administrative support duties specific to the Administrative Team member being supported, may include projects, MOR preparation, etc.CompetenciesACCOUNTABILITY, ACCURACY, ADMINISTRATIVE SUPPORT, CUSTOMER SERVICE, DESKTOP SOFTWARE, DEVELOPS RELATIONSHIPS, ORGANIZATION SKILLS, RESPONDING TO CHANGE, STANDARDS OF BEHAVIOR, WORKLOAD MANAGEMENTEducation and Certification RequirementsHigh School Diploma or Equivalent (Required)Working Conditions and Physical RequirementsBending and Stooping = 40%Climbing = 0%Keyboard Entry = 60%Kneeling = 40%Lifting/Carrying Patients 35 Pounds or Greater = 0%Lifting or Carrying 0 - 25 lbs Non-Patient = 40%Lifting or Carrying 2501 lbs - 75 lbs Non-Patient = 0%Lifting or Carrying > 75 lbs Non-Patient = 0%Pushing or Pulling 0 - 25 lbs Non-Patient = 40%Pushing or Pulling 26 - 75 lbs Non-Patient = 0%Pushing or Pulling > 75 lbs Non-Patient = 0%Reaching = 40%Repetitive Movement Foot/Leg = 0%Repetitive Movement Hand/Arm = 60%Running = 0%Sitting = 60%Squatting = 40%Standing = 60%Walking = 60%Audible Speech = 60%Hearing Acuity = 60%Smelling Acuity = 0%Taste Discrimination = 0%Depth Perception = 60%Distinguish Color = 60%Seeing - Far = 60%Seeing - Near = 60%Bio hazardous Waste = 0%Biological Hazards - Respiratory = 0%Biological Hazards - Skin or Ingestion = 0%Blood and/or Bodily Fluids = 0%Communicable Diseases and/or Pathogens = 0%Asbestos = 0%Cytotoxic Chemicals = 0%Dust = 0%Gas/Vapors/Fumes = 0%Hazardous Chemicals = 0%Hazardous Medication = 0%Latex = 0%Computer Monitor = 60%Domestic Animals = 0%Extreme Heat/Cold = 0%Fire Risk = 0%Hazardous Noise = 0%Heating Devices = 0%Hypoxia = 0%Laser/High Intensity Lights = 0%Magnetic Fields = 0%Moving Mechanical Parts = 20%Needles/Sharp Objects = 0%Potential Electric Shock = 0%Potential for Physical Assault = 20%Radiation = 0%Sudden Decompression During Flights = 0%Unprotected Heights = 0%Wet or Slippery Surfaces = 20%