Administrative Assistant

Administrative AssistantAt Learn & Play Montessori Schools, we are bringing heart back into education. We are building a connected community of thriving, high-performing schools where people are at the center of our organization. Learn & Play Montessori aims to be one of the best Montessori schools in the greater San Francisco Bay Area.The primary responsibility of the Administrative Assistant is to coordinate all front office activities of the school and regularly communicate with staff and parents to ensure the school is operating at its highest standard.

The Administrative Assistant is also responsible for performing routine clerical and administrative functions such as drafting correspondence, scheduling facility tours and appointments, organizing and maintaining records and providing general information to student families and visitors.Responsibilities:Greet and assist visitorsRespond to a variety of phone and/or email requests/inquiries in Procare from parents and/or staff in a timely, professional, and courteous mannerDatabase management to include the creation, maintenance, and entry of confidential informationCreate and revise systems and procedures by reviewing operating practices, record keeping, forms control, and office layoutManage filing systems and attendance recordsMaintain workflow with reporting proceduresMaintain supply inventory, anticipates needs, places orders and verifies receipt of suppliesMaintain office equipment and arrange for repairs as neededOpen and distribute office correspondenceShare responsibilities for opening and closure of office dailyDevelop and maintain all calendars including staff monthly calendar, vacation calendar and scheduling of on or off-site school-sponsored eventsAttend routine staff meetingsSchedule meetings and other arrangements for staffCommunicate and cooperate with other departments to ensure coordination of school activitiesPerforms other duties and responsibilities as assignedAdministrative staff must actively participate in providing classroom support as necessary to meet the overall operational requirements of the school.All team members are expected to be willing and capable of caring for children aged 18 months to 6 years old, as it is a mandatory aspect of this position.Benefits:A great company with upward mobility$24-$26/hr. DOE70% Paid Medical, Dental and VisionPaid Time Off (PTO), Paid Sick Leave, 12 Paid Holidays, Paid Week-off in December401KProfessional DevelopmentQualifications:Associate Degree or Bachelor's Degree in Early Childhood Education PreferredProficient computer skills including Microsoft Office and experience with Sharepoint a plusCompleted 12 Core ECE Units preferredExcellent verbal and written communications skillsRegularly communicate in a positive and effective manner with staff, children, and parents/guardiansExcellent leadership, organizational, and planning skillsAbility to adjust to changing schedules and prioritiesIn-depth knowledge of administrative management and related functionsAbility to solve practical problems, multi-task and establish effective prioritiesAble to work both independently and in a team environmentEffectively and efficiently execute duties with minimum direction to meet deadlinesLearn and Play Montessori School is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, age, sex, religion, disability, sexual orientation, marital status, military or veteran status, gender identity or expression, or any other basis protected by local, state, or federal law.BrightPath Kids Corp is an equal opportunity employer that is committed to diversity and inclusion in the workplace.

We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, provincial, or local laws.