Administrative Assistant - Fort Myers

Administrative AssistantAn opportunity is available in our Fort Myers Branch office for a sharp and versatile Branch Administrator.Responsibilities:Client & project setup in the ERP systemPrepare and process project billing, invoices, change orders (COs), and purchase orders (POs)Handle accounts receivable, collections, and process payablesUpdate and monitor project budgetsVendor setup and maintenance of vendor recordsAssist HR with onboarding paperwork and related administrative tasksOrder and maintain office and safety supplies inventoryManage incoming and outgoing mail and courier servicesAnswer and route incoming phone calls dailyMake word processing edits for and prepare various engineering reports and proposalsPerforms other administrative tasks as assignedRequirements:Experience working in engineering firm and performing similar responsibilities is preferredMinimum of one year experience in accounts receivable, accounts payable, and collectionsMinimum of one year relevant & related billing experience preferredProficient in Microsoft Word, Excel, and OutlookProven record of billing accuracy and consistently meeting billing deadlines and management objectivesAbility to learn and become proficient with billing in an ERP accounting systemDemonstrated ability to build and maintain cooperative working relationshipsExcellent customer service orientation, verbal communication, and professional writing skillsStrong organizational skills, attention to detail, and ability to multitask effectivelySelf-starter with solid analytical and problem-solving skillsStrong analytical and problem-solving skillsFlorida Notary or able to become commissionedReliable attendance and ability to work on-site during regular business hoursWe offer a comprehensive benefits program including medical, dental, vision, life insurance, paid time off, 401(k) with company match, and much more.We are proud to be an Equal Opportunity Employer. All qualified candidates will be considered without regard to race, color, religion, national origin, age, disability, sex, marital or familial status, status as a protected veteran, or any other characteristic protected by law. Ardaman is a Drug Free Workplace.We invite applications from all interested parties.

No agencies.