Administrative Assistant

Administrative AssistantThe Administrative Assistant provides support and reports to the General Manager. This position includes an interface with all departments of the FBO along with the Accounting Department.DUTIES AND RESPONSIBILITIES:Prepare the Month End spreadsheet for fuel informationVerify daily invoices to ensure correct billingInvoice clients accordinglyEnsure payment collection of transient Customers for Monthly Hangar and Tiedown RentReview aging report and make collection calls & email for receivablesResearch aged AP invoices for statementAnswer Customer Service (AR) & Vendor (AP) inquiresAdjust AR invoices as needed per inquiresSubmit weekly A/P to corporateComplete Landing Fee and A/P Flowage Fee report and submit to corporateMonthly A/P accruals for month endAssist Management with submittal of End of Month Fuel ReconciliationSend weekly billing statements to customersReview and assist GM with P&L at month endBalance petty cash accountAssist with training CSR and CSMAttend Operation related meetingsProcess daily mailOrder and maintain office suppliesAssist Management with ordering uniformsPerforms other duties as assignedQUALIFICATIONS:Proficient in Microsoft (Excel, Word and PowerPoint) Ability to compose business lettersMust be able to multi-task Detail oriented.Be able to read, speak and understand the English Language. Bi-lingual language preferred (Spanish)Must possess a valid driver's license and be able to pass airport security badge background check.EDUCATION and/or EXPERIENCE:An Associate degree or five (5) years experience or equivalent combination.Supervisor Responsibilities:This position has no supervisory responsibilities.Sheltair Reserves the Right to Modify, Interpret, or Apply This Job Description in Any Way the Company Desires.

This Job Description in No Way Implies That These Are the Only Duties, Including Essential Duties, to be Performed by the Employee Occupying This Position. This Job Description is Not an Employment Contract, Implied or Otherwise. The Employment Relationship Remains 'At-Will.' Qualified Employees Who, Because of a Physical or Mental Impairment That Significantly Limits a Major Life Activity, Require a Reasonable Accommodation to Perform the Essential Functions of This Position Should Notify Their Manager or Human ResourcesEqual Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights notice from the Department of Labor.