Administrative Assistant

Administrative AssistantFoothill Ranch, CA, US On-site Vaco $USD 25 - 28 C2hPosition Overview: We are partnering with a well-established company in Foothill Ranch that is seeking a reliable and detail-oriented Administrative Assistant / Customer Support Coordinator. This role will serve as a key point of contact for both customers and internal teams, supporting day-to-day administrative operations while ensuring a high level of customer service.This is a great opportunity for someone who enjoys wearing multiple hats, thrives in a fast-paced environment, and takes pride in staying organized and proactive.Key Responsibilities:Serve as the first point of contact for incoming calls, emails, and customer inquiriesProvide professional and timely customer support, resolving issues or routing appropriatelySupport day-to-day administrative tasks including data entry, filing, and document managementAssist with order processing, tracking, and follow-ups to ensure timely deliveryCoordinate with internal teams such as operations, sales, and accountingMaintain accurate records in company systems and databasesHelp prepare reports, spreadsheets, and general correspondenceSupport scheduling, calendar coordination, and office operations as neededAssist with invoicing, basic AR/AP support, or billing inquiries (as applicable)Qualifications:2 years of administrative or customer support experienceStrong communication skills, both written and verbalHigh attention to detail and strong organizational skillsAbility to multitask and prioritize in a fast-paced environmentProficiency in Microsoft Office (Excel, Word, Outlook)Experience with CRM or ERP systems is a plus (QuickBooks, Salesforce, etc.)Positive attitude and team-oriented mindsetWhat They're Looking For:Someone dependable, proactive, and solutions-orientedStrong customer service mindset with a professional demeanorAbility to work independently while also supporting a collaborative team