Administrative Assistant

Administrative AssistantWe are looking for an Administrative Assistant to support daily office and project coordination for an engineering-focused environment in Ft. Myers, Florida. This long-term contract position is ideal for someone who is organized, detail-oriented, and comfortable balancing financial, clerical, and document support duties.

The role will contribute to smooth office operations by assisting with billing, recordkeeping, staff support, and project-related administrative work.Responsibilities:Create and maintain client and project records within company systems, ensuring information is accurate and up to date.Process project-related billing activities, including invoice preparation, purchase order documentation, and change order administration.Support financial operations by handling accounts receivable, following up on outstanding balances, and assisting with accounts payable tasks.Track project budgets and maintain current financial data to help teams monitor job performance.Provide timesheet support to employees by assisting with electronic entry, checking submissions for accuracy, and encouraging timely completion.Maintain vendor files and organize supporting documentation to keep records complete and accessible.Assist with onboarding administration by preparing employment forms and coordinating related paperwork for new hires.Oversee office supply levels, including general, field, and safety materials, and place orders as needed.Coordinate incoming and outgoing mail, courier requests, and other day-to-day office logistics while also preparing and formatting reports, proposals, and project documents.