Administrative Assistant - Federal

Support Assistant IIAre you looking for a highly rewarding opportunity that provides extensive career growth opportunity? Gilbane is seeking a Support Assistant II to provide broad administrative support to a Business Unit (BU), office, department, or job site.As a Top-10 ENR Contractor, Gilbane is a family-owned business with 45 offices that has been shaping communities since 1870. Consistently recognized as one of the most reputable construction management firms in the country, Gilbane is committed to delivering projects safely and on-time. You will have the opportunity to build schools, labs, hospitals, corporate offices, sports arenas and more!We are dedicated to building a diverse, inclusive and authentic workplace, so if you're excited about this role but your past experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyway.

You may be just the right candidate for this or other roles.You are someone who acts inclusively, showing empathy and treating others with respect and dignity in order to uphold Gilbane's core value of Caring and "People First" workplace culture. You seek to listen in order to understand and can convey information clearly. You're a strong problem solver who can identify, prioritize, and implement alternatives for solutions, and you demonstrate adaptability by collaborating with others and supporting team members to achieve excellence. A self-starter who shows passion, commitment, and ownership all while delivering on business outcomes and driving results.

You're someone who identifies opportunities for new and improved ways of doing things that result in value-add solutions.Your core values match Gilbane's: Integrity, Caring, Teamwork, Toughmindedness, Dedication to Excellence, Discipline, Loyalty, and Entrepreneurship.Gilbane offers employees multi-dimensional training opportunities through a number of resources. While managing your responsibilities to projects, you will be able to enroll in trainings through our award-winning Gilbane University to build leadership and technical skills. In addition, you would work with an experienced team which provides you with the opportunity to learn new industry skills every day. You will protect and promote the interests of both Gilbane and the client in all matters as well as demonstrating the personal characteristics of a developing leader.ResponsibilitiesDemonstrates initiative and problem-solving in a fast-paced environmentManages calendars and coordinates meetings accordinglyPrepares expense reports in electronic systemPrepares correspondences and presentationsOrders office supplies as neededMay serve as Learning Coordinator responsible for working with BUL/Department Heads and HR to determine annual training needsCreates training schedules for BU/departments and communicates scheduled company training opportunities to employees to encourage participationOrganizes and executes trainings and events including scheduling, sending reminders, providing facilitator with necessary training materials, and ordering/organizing cateringQualificationsAssociates or Bachelor's degree3-5+ years of office experience in a construction-related field preferredOr equivalent combination of education and experienceStrong communication skillsExcellent organizational skillsAbility to work in a team environmentProficient in Microsoft Office, including Word, Excel, and Power PointSalary to be determined based on factors such as geographic location, skills, education, and/or experience of the applicant, as well as the internal equity and alignment with the team.Gilbane offers an excellent total compensation package which includes competitive health and welfare benefits and a generous profit-sharing/401k plan.

We invest in our employees' education and have built Gilbane University into a top training organization in the construction industry. Qualified applicants who are offered a position must pass a pre-employment substance abuse test.Gilbane is an Affirmative Action/Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, color, national origin, race, religion, sex, sexual orientation, gender identity, protected veteran status, or disability status.