Administrative AssistantThe Administrative Assistant at Ventura Aviation is vital in supporting the daily operations of our Maintenance, Repair, and Overhaul (MRO) facility. This position ensures the seamless coordination of administrative tasks, facilitating communication between departments, maintaining accurate records, and assisting in regulatory compliance efforts.The primary purpose of this role is to enhance operational efficiency by managing schedules, processing work orders, tracking parts and inventory documentation, and providing administrative support to maintenance personnel and leadership. Additionally, the Administrative Assistant ensures compliance with FAA Part 145 regulations by maintaining meticulous records of inspections, training logs, and tool tracking.By providing exceptional organizational support, this position contributes to minimizing aircraft downtime, improving workflow efficiency, and upholding the highest standards of safety, quality, and regulatory compliance within the MRO environment.RequirementsCorridor (aviation maintenance-specific software)Open and close work ordersEstimate creation and modificationsLogbook label creation and filingParts requestsParts and service PO creationTool tracking – calibration recordsCustomer InteractionsInbound calls – take information and pass it alongEmails – inbound and outboundEstimates, change orders, and invoicesParts and ShippingReceive parts shipmentsInventory controlSearch for parts onlineCall/email vendors for price and availabilityPrepare shipments for end-of-day pickupOrganize and upkeep currency of employee training recordsScan and upload documents to the company's cloud-based driveFile physical paperwork in the appropriate locationMail required paperwork to FAAProcess and procedure creationComplies with and supports other internal company policiesPerform other tasks as may be assigned from time to timeUphold Ventura's core values