Administrative Assistant, Faith Formation

Religious Education AssistantParish Name: St. Michael's Catholic ChurchLocation: 15546 Pomerado Rd, Poway, CA 92064Reports to: Director of Religious EducationEmployment Type: Part Time (22 hours per week)FLSA Status: Non-ExemptPay: $ 23.00 per hourJob SummaryWelcoming new parishioners to the Religious Education and Youth Ministry programs. Supporting all catechists and aides with classroom needs.

Supporting Religious Education Director and Youth Minister in all administrative aspects. Clearing volunteers to work with children.ResponsibilitiesAdvise the DRE on inventorying Religious Education office suppliesAnswer administrative questions regarding catechetical programsHelp create and update registration formsConduct the annual registration process for Religious Education and Youth MinistryMaintain family files; remove inactive files to storage and update the database annuallyMaintain volunteer files; remove inactive files to storageCoordinate classes and assign students during registration; record registration fees and maintain the fund annuallyMaintain records of participation in catechetical programs and sacramental celebrationsWork with the school to receive information for children preparing to receive sacramentsUpdate forms and booklets as neededMaintain records of student achievements, including perfect attendance and graduation to Youth MinistryParticipate in diocesan and parish staff meetings; assist the DRE and YM at parent meetings, First Reconciliation, First Communion, and Confirmation MassesCall for service on the copy machine and assign codes to catechists and Children's Liturgy of the WordOrganize and periodically clean shelving and cabinets in the RE officesAssist the DRE and Youth Minister in catechetical training meetingsAssist and instruct users of Parish Center media equipmentDirect and coordinate office volunteersUpdate emergency backpacks annuallyProvide First Aid during class sessions when neededResearch supply costs to ensure cost efficiencyHelp coordinate the Closing Mass Dinner, including tracking RSVPs and feesAssist the DRE in planning the Volunteer Appreciation Dinner and all related preparationsServe as an aide for catechists when staffing is short during class timesContact parents if a child is not picked up from RE and remain until the family arrivesAnnually inspect and replace classroom supplies (pencils, markers, crayons, glue, scissors, tape, staplers)Track permission slips and payments for any event requiring themMaintain records of all forms required for sacrament students and notify families of missing itemsAssist in preparing materials for First Reconciliation services, First Communion Masses, and Confirmation Masses (name tags/ribbons, certificates, rehearsals, programs, seating charts, etc.)Serve as Volunteer Coordinator for Religious Education and Youth Ministry volunteers working with childrenManage Safe Environment paperwork for YM, RE, CLW, Music Ministry, Altar Servers, and Boy ScoutsClose out the current year in the database and create new classes and fundsAssist with planning and executing RE/Youth Ministry retreatsAssist in preparation and execution of Vacation Bible SchoolPerform any additional duties assignedRequirementsReligious RequirementsActive, practicing Roman CatholicThorough knowledge and familiarity with the organizational structure and practices of the Roman Catholic Church and its diverse membersKnowledge & SkillsExcellent communication skillsDemonstrated spiritual and emotional maturitySelf-motivated and energetic; able to take initiativeStrong organizational skills, including time management, planning, attention to detail, and ability to balance multiple projects at a timeProficient with Microsoft Office and Google suites, along with other cloud-based softwareEducation & ExperienceBachelor's degree preferredAt least one year's experience with admin and office procedures preferredPhysical DemandsWhile performing the duties of this job the employee is regularly required to remain in an office at a computer workstation and access information from a computer and use a telephone. The employee is required to be mobile to, from, and within the office, as well as maneuver throughout the parish office to attend and assist with meetings, briefings, and other work-related events.

The employee must occasionally lift and/or move up to 15 pounds.The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Please note this position description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.St.

Michael's Catholic Church, as part of the Catholic Diocese of San Diego, is committed to creating a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, gender, national origin, genetics, disability, age or veteran status.