Administrative Assistant

Revised   Job Description  of the Administrative Assistant position

PT Time   14 hours per week

General Areas  in order of priority

1. Communications

a. Email, phone, voicemail management  and post office

Manage accounts on PC in office updating user info and storage

b. The hub among ministry groups. Vestry and clergy

c. encourage transparency while providing confidentiality

d. Meet with rector weekly

1. Bulletin Preparation
2. Weekly and seasonally prepare bulletins  ( see manual )
3. Funerals, weddings, baptisms special occasions

1. Website and Social Media
2. Oversee and update website
3. Oversee and update social media input

1. Pre-recorded movie management
2. Organize and assist tapings for lectors
3. Work with rector in movie creation on MAC

1. Calendar and Bulletin Board
2. Keep Google parish Calendar as well as appointment calendar for rector
3. Track the calendar on the bulletin board
4. Review and design and update all bulletin boards

1. Vendor and Rental Organizers
2. Schedule vendor visits
3. Manage rental agreements
4. Oversee Building usage processing and scheduling

1. Clerical work as needed
2. Occasional work associated with fundraising
3. Keep office supplies ordered.