Administrative Assistant - External Communications - (Contract Position)

Contract Position: Part Time HoursWorkload: 30 hours per weekFinancial & Payment SupportExecute all steps related to payment processing, including creation of purchase requests, purchase orders, and payment documents in accordance with internal policies.Follow up with Finance on invoices approved and ready for payment.Support budget tracking and control for the External Communications department.Prepare and provide regular payment and budget status reports to department leadership.Supplier & Contract ManagementManage suppliers' monthly administrative processes, including:Requesting invoices for recurring feesRequesting monthly activity reportsTracking deliverables and workloadProvide visibility to leadership on supplier workload and contract status.Maintain constant coordination with the Procurement team to support local contracts.Assist with the review, adjustment, and amendment of existing contracts, ensuring alignment with internal processes.Sponsorship & Compliance SupportSupport U.S. sponsorship processes by assisting with governance, tracking, and documentation flow.Follow up on approvals and activities within Compliance and Procurement systems.Interface with sponsors to collect invoices, sponsorship agreement signatures, and required reports.Administrative & Operational SupportHandle ad-hoc administrative requests within the Communications area, including:Visits and events supportTravel arrangementsPress-related logistical activitiesAttend meetings as required and organize materials, documentation, and records.Cross-Department SupportProvide administrative and financial-process support to the Government Relations and Embraer Foundation departments, including:Payment processingFinancial reporting supportSponsorships, memberships, and related documentationEmbraer is an equal opportunity employer