Administrative Assistant - Enrollment and Engagement Services

Administrative Assistant - Enrollment and Engagement ServicesHigh School - Orange, CA 92867DescriptionPosition SummaryAs part of the Admissions team, the Administrative Assistant - Enrollment and Engagement Services will greet guests, maintain structure within the office, and keep up-to-date and accurate records of incoming Lancers.Reports To: Director of Enrollment and Engagement ServicesSupervises: NoneEssential DutiesWelcoming guests of the Admissions office and directing families to the appropriate personnel within the departmentCoordinate logistics for meetings of the Enrollment and Engagement Services teamFollow up on assigned calls for enrollment purposes of new and returning studentsCoordinate calendaring for teams under the Enrollment and Engagement Services departmentSupport the Lancer store as neededAnswer admissions phone calls, retrieve voicemail, determine the purpose of calls, and direct callers to the appropriate person or departmentTake and deliver messages or transfer calls to voicemail when appropriate personnel are unavailableAnswer questions about the school/basic Admissions process and provide callers with addresses, directions, and other informationKeeping communication clear between various offices, including, but not limited to, the Business Office and Counseling OfficeMaintain data and information within School Systems as requestedCollecting text and numerical data from the application and PowerSchool systems to be entered into the appropriate documents and spreadsheets within time limitsStreamlining processes and organizing multiple spreadsheetsKeeping all data current and relevantUnderstand the inner workings of the current application platform and be able to manage all functions of the programCreate all requisitions and purchase orders for the admissions office and reclassify debit card purchasesCollecting event data and directing it to the school admin team for the following OLu events for current and prospective students:Preview DayProspective Student Open HouseFreshmen Registration Event - FebruaryFreshman Registration Day March EventVarious other eventsAdditional DutiesAll other duties as assignedQualificationsTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The qualifications and competencies listed below represent the knowledge, skills, abilities, and physical demands required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.EducationBachelor's degreeExperience1-2 years of experience in Data Entry, Customer Service, and/or as an Office Administrator; Christian School experience preferredLicenses, Certificates, and ClearanceCleared Background/Fingerprint checkValid CPR and First Aid certificationsCleared TB assessmentCompletion of Ministry Safe TrainingKey CompetenciesKnowledgeKnowledge of effective use of multi-line phone systemKnowledge of proper business telephone etiquette; familiarity with the principles of public relationsKnowledge of Customer Relationship Management Software, Project Management Software, Mac and PC programs, Google Suite, Excel, and Apple Keynote preferredKnowledge of secondary education goals, structures, administrative duties, and communication standardsSkills and AbilitiesStrong written and verbal communication skillsSuperior keyboard skills with a typing speed of 60 words per minuteAccurate record-keeping skillsOrganizational skillsStrong time management skillsAbility to maintain calm composure in high-pressure or stressful situationsAbility to understand, analyze, and streamline complex processes into streamlined documentsAbility to represent the school credibly with a friendly, positive Christian attitudePersonal CharacteristicsExhibits the highest level of Christian integrity his/her life reflects Christ-like morals, behavior, attitude, and leadershipIntegrates faith and prayer in the performance of job dutiesAbility to articulate their Christian faithAn active member of a Christian church; Missouri Synod preferredActive in the Christian community and supportive of the statement of beliefs of Orange Lutheran High SchoolPhysical RequirementsThe employee is frequently required to sit for extended periods, view a computer monitor, speak clearly, and hear accuratelyThe employee is required to stand, and move about the campus; Must have the ability to summon help, direct and supervise the removal of students to a safe area in an emergencyThe employee must occasionally lift, push, pull, or carry up to 40 pounds, squat, kneel, or bendSpecific vision abilities include near and far vision, and the ability to adjust focusWork EnvironmentThe work environment characteristics described here are representative of those employee encounters while performing the essential functions of this jobThe typical working environment is a climate-controlled office environmentOccasional exposure to outdoor environments of varying temperaturesThe typical noise level is quiet to moderate, but may occasionally be loud