Administrative Assistant- Economic Development - R-1000807

Administrative Support SpecialistPlan, organize, coordinate, and perform a wide variety of complex and confidential administrative functions in support of the assigned department.Essential Duties:Compose correspondence, reports, spreadsheets, requisitions, and documents for supervisor signature.Maintain accurate records and files; examine reports, responses, legislation, or other materials to determine required actions or additional information needed.Coordinate logistics for meetings and represent the department at meetings, as directed.Comply with all department and county policies and procedures.Assist with planning, coordinating, and supporting department-sponsored events, including scheduling, logistics, vendor communication, and on-site support as needed.Prepare, analyze, and maintain the department budget.Review, examine, and analyze accounting records of the department or vendors to verify accuracy and identify discrepancies.Fulfill requests for office supplies, equipment, and materials.Communicate and respond to inquiries in verbal and written form.Apply knowledge of county objectives and policies; prepare and file official records such as notices, minutes, agendas, resolutions, and ordinances for assigned meetings.Qualifications:High school diploma or equivalent.Five (5) years of increasingly responsible administrative, accounting, budgeting, or support services experience is required. Bi-lingual (English/Spanish) preferred.Valid driver's license. Must maintain a valid driver's license and an acceptable driving record in accordance with County policy.Must obtain Notary certification within six (6) months of hire.Must pass pre-employment background check and driving record check.

Must pass pre-employment credit check.Knowledge, Skills, and Abilities Required by the Position:Knowledge of office procedures and practices, administrative techniques and organizational skills.Filing and record keeping systems.Inventory control procedures.Principles and procedures of budget preparation, control, financial record keeping and reporting.Basic accounting principles and practices.Skill in computer operation including word processing, creation and management of spreadsheets and database programs.Ability to write and edit professional correspondence, internal memos, meeting summaries, and presentations with accuracy and attention to detail.Ability to exercise sound judgment, make appropriate decisions within the scope of assigned authority, and seek guidance when needed.Ability to draft departmental correspondence, messages, reports, communications following verbal or written instructions.Ability to handle sensitive and confidential matters and situations.Ability to establish and maintain effective and cooperative working relationships with others.Ability to learn and apply County policies, procedures, systems, and administrative processes to perform assigned duties effectively.Compensation Range: $21.16 - $31.74Doña Ana County is an Equal Employment Opportunity Employer. It is our policy to abide by all federal and state laws prohibiting employment discrimination on the basis of a person's race, color, religion, age, national origin, sex, disability, serious medical condition, genetic information, ancestry, spousal affiliation, gender identity, sexual orientation or any other unlawful criteria, except where a reasonable Bona Fide Occupational Qualification exists. Doña Ana County will make reasonable accommodation(s) for the known physical or mental limitations of an applicant with a disability, upon request, unless the accommodation(s) would cause an undue hardship on the operation of the County.

Please see for our Public Notice and to get the Testing/Interview Accommodation Request Form or call for assistance.