Administrative Assistant

Our client, a well-established tax and accounting firm, is seeking a reliable and personable Administrative Assistant to join their team. This role is ideal for someone who enjoys working in a professional office environment, providing exceptional client service, and supporting day-to-day administrative operations. The position offers the opportunity to expand into bookkeeping, payroll, and sales tax responsibilities over time.

Make sure to apply quickly in order to maximise your chances of being considered for an interview Read the complete job description below.

Key Responsibilities

• Greet clients and serve as the first point of contact for the office
• Answer and direct incoming phone calls
• Collect and organize client intake information
• Schedule appointments and manage calendars
• Follow up with clients regarding documentation and appointments
• Perform general administrative and data entry duties
• Order and maintain office supplies
• Assist with light bookkeeping functions
• Support payroll processing and sales tax activities as training is completed
• Maintain organized and accurate client records

Software & Systems

• Google Calendar
• Microsoft Word
• Microsoft Excel
• QuickBooks (training available)
• Intuit ProSeries (training available)

Qualifications

• Prior administrative support experience required
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• Accounting firm, tax office, bookkeeping, or professional services experience preferred but not required
• Strong organizational and communication skills
• Comfortable interacting with clients in person and over the phone
• Basic computer proficiency, including Microsoft Office
• Positive attitude and willingness to learn new skills
• Stable work history demonstrating reliability and longevity