Administrative Assistant

Lucas James Talent Partners is partnering with Solutions Healthcare Utilities Inc., a growing healthcare startup, to hire an Administrative Assistant for its Bannockburn, IL office.

You’ll help keep a small office running and put practical systems in place as the team grows. On a typical day, you might coordinate leadership calendars and travel, follow up with an office vendor, get a new hire set up, or help reconcile invoices in QuickBooks. This is a good fit for someone who enjoys variety, takes initiative, and follows through with minimal direction.

What you’ll do

• Coordinate leadership calendars, meetings, and travel.
• Manage office supplies and serve as a point of contact for vendors and service providers.
• Help coordinate new hire onboarding and maintain shared files and records in SharePoint.
• Support invoice processing, basic reconciliations, and recordkeeping in QuickBooks.
• Set up simple ways to track recurring tasks and make sure they get done.

What you’ll bring

• Experience in administrative support, executive support, or office management.
• Ability to manage competing priorities and follow up independently.
• Proficiency with Microsoft 365 and familiarity with SharePoint.
• Experience with QuickBooks or a similar accounting tool.
• Sound judgment and discretion when handling confidential information.

Schedule and compensation

• Full-time base salary: $60,000–$75,000 per year, depending on experience.*
• Bonus eligible.
• This role is onsite in Bannockburn, IL. Start and end times can be flexible around agreed office coverage.

*Part-time schedules will also be considered, with compensation based on the agreed hours and scope of the role.

Please apply with your resume and indicate whether you’re interested in a full-time or part-time schedule.