Administrative AssistantWe are representing a highly respected and growing commercial construction general contractor with a strong presence throughout Southern California. Our client specializes in delivering high-quality ground-up construction projects across a diverse range of commercial sectors, including financial institutions, healthcare facilities, religious organizations, education, and other complex commercial developments. Known for their commitment to quality, integrity, and long-term client relationships, they are seeking an experienced Administrative Assistant to help the VP with many office-related tasks.
This is a remote-based position for candidates located anywhere in California, Nevada, or Pacific Northwest. This individual must be able to manage multiple priorities in a fast-paced environment.Duties & ResponsibilitiesProvide comprehensive administrative support to project management teamsPrepare, format, and manage project documentation including reports, correspondence, submittals, proposals and agreementsMaintain organized electronic and physical filing systems for projects, contracts, and technical recordsAssist with project document control and distributionCoordinate scheduling of daily field work activitiesSupport proposal preparation efforts, including assembling qualification packages and bid documentsProcess incoming and outgoing correspondence, phone calls, and emails professionallyAssist with invoicing, expense tracking, and basic accounting or billing support as neededInterface with clients, vendors, subcontractors, and internal staff in a professional and courteous mannerPerform general office management tasks such as ordering supplies, coordinating office needs, and supporting day-to-day operationsEnsure compliance with company procedures, project requirements, and confidentiality standardsQualifications & RequirementsMinimum of 3–5 years of administrative experience within a construction, engineering, or related professional services environmentPrior experience supporting project managers, engineers, or construction teams is strongly preferredHigh school diploma or equivalent required; associate's degree or higher is a plusProficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Sharepoint); experience with document management or construction software is a plusStrong organizational skills with the ability to manage multiple priorities and deadlinesExcellent written and verbal communication skillsHigh attention to detail and accuracy, particularly with technical and project-related documentationProfessional demeanor with strong interpersonal and customer service skillsAbility to work independently while also contributing effectively within a team environmentFamiliarity with construction or engineering terminology, workflows, and project lifecycles preferred