Administrative Assistant, Communication and History, Politics, & Philosophy - College of Liberal Arts and Sciences

Administrative AssistantThe primary function of this role is to provide general clerical, secretarial, and administrative support for the department of Communication and the department of History, Politics, & Philosophy. This is a 10 month/year, 32 hour/week position (August 1 – May 31).Essential Job Functions: Perform administrative assistant duties that include:Routine support of department chairs and faculty (full-time & adjunct)Process student timesheets and serve as Kronos supervisor for student workersManage invoices for TravelBank (Visa) sign-offsCollect Visa receipts, scan, assign budget code and business purpose to purchasing card reportsCreate journal entries for needed budgetary transfers and manage purchase order requestsArrange departmental meetings and reserve meeting spaceManage the use of the Hooper Conference RoomSupport the course offering scheduling processSupport departmental events such as lectures, faculty interview processes, dinners for students (especially at commencement time), order student awards, support new student orientations (NSO), etc.Assist with events hosted by the Tennessee High School Press AssociationManage daily duties such as answering phone calls, mail pick-up and distribution supporting student needs related to the departments, etc.Participate as a team player for college level initiatives such as Giving DaySupport campus-wide initiatives including activities related to the strategic plan, Lipscomb Rising 2030Align with and affirm the elements of Lipscomb University's core values, Centering Core, and Heritage statementsExperience & Attributes:Bachelor's degree preferredExperience with Word, Excel, and Power Point desiredPeople and service orientedWelcoming and friendly demeanorOrganizedMulti-task and deadline focused