Administrative Assistant

Administrative AssistantLocation: Cohoes, NYDuration: 12 monthsPay Rate: $25/hour (W2 Only)Job/Role Description:Provide administrative support to multiple financial advisors in a dynamic team environment and provide backup support to other team members as needed.Perform ongoing and ad hoc administrative duties, including copying, scanning, filing, faxing, archiving, ordering supplies, shipping, processing mail, and handling check-related activities.Coordinate travel arrangements for advisor teams and process expense reports promptly.Handle highly confidential and sensitive client information with discretion.Prepare and ship client correspondence, memoranda, letters, reports, and other requested documents.Communicate professionally and effectively with team members, business leaders, clients, and third parties.Maintain knowledge of company policies to address certain issues and answer questions independently.Support new-client onboarding by filing relevant documentation and entering client information into internal systems.Maintain and coordinate advisor calendars for internal and external meetings.Identify and resolve scheduling conflicts through direct communication with advisors, administrative staff, clients, and third parties.Coordinate meeting logistics, including scheduling travel, reserving meeting rooms, and requesting building access.Support the onboarding and integration of new administrative team members by participating in training and job-shadowing activities when needed.Required Qualifications:Previous administrative experience supporting executives and/or financial advisors in an office environment preferredProficiency with Microsoft Word and OutlookAbility to exercise sound judgment and discretion when handling confidential or highly sensitive informationExcellent written and verbal communication skillsAbility to maintain consistent and professional communicationExceptional attention to detail and strong organizational skillsAbility to prioritize tasks and manage multiple responsibilitiesQuick learner and self-starter with strong anticipation skillsSupportive team player with a positive attitudeProactive problem-solving and independent-thinking abilitiesAbility to follow up consistently and as often as necessaryAbility to work effectively under pressure while maintaining high-quality standardsAbility to adapt to unexpected events in a dynamic, deadline-driven environmentHigh degree of integrity, professionalism, and diplomacyFamiliarity with expense-management platforms such as SAP Concur is a plus