Administrative Assistant - Clinton Iowa Office

Administrative AssistantThe team at Mississippi Bend AEA encourages applicants who aspire to make a difference every day to apply and join our organization. Mississippi Bend AEA is an educational service agency in eastern Iowa serving approximately 49,500 public and private school students across 143 buildings. Our core mission is service to students, families, teachers, educational leaders, and other stakeholders, and we are committed to a standard of excellence in serving others. This position has a 207 work day per year contract. Work days are 8 hours per day. $23.99 per hour. See attached PDF for job description.Administrative assistants perform support activities for staff members.

Administrative assistants are engaged with multiple administrators and staff members to communicate, facilitate, manage, and use technology for internal/external service delivery duties. The duties include: facilitating work flow; having strong verbal and written skills; creating and maintaining office suite technology; collaborating and problem-solving; support internal/external information gathering and analysis; completing internal budgetary development, execution, and analysis; completing reports and documents promptly; and having the technology skill sets such as software, phone, copier, printer, and fax machines. Each Agency employee is expected to further the mission of the Agency by serving on committees, working on projects, joining leadership groups and other activities as determined by the Agency and their supervisor.Provide high quality office administrative support:Set and execute work flow routines, especially communications, in a prompt and timely manner.Facilitate and trouble-shoot technology/software applications including other technology such as phones, copiers, printers, fax machines, and so on.Establish an efficient clerical system for processing and maintaining current records.Provide high quality customer service internally and externally.Collaborate and problem-solve.Assist in preparing, monitoring, and reconciling budgets.Manage the meetings, appointments/calendars, schedules, and work flow for designated work groups.Draft correspondences and communications for designated work groups.Support the completion of reports/documents and follow appropriate formats.Maintain appropriate confidentiality of all matters.Other duties as assigned.Education: High School Diploma or equivalent Job Skills and Responsibilities:Strong verbal & written skills • Communicate verbally & numerically electronicallyPromptly execute internal & external communicationsStay current with communication mediaConfidentialityAdministrative work flow • Assist staff with clerical needsCollaborator/problem solver • Collaborate and problem-solveService information gathering & analysis • Support information gathering & analysis • Set and execute work flow routinesStay current with work flow skillsComplete reports and/or documentsComplete internal budgetary functionsComplete internal personnel functionsEffectively use technologyStay current with technologyAll other office equipment (phone, fax machine, copier, printer, etc.)Physical Requirements:Never Occasional Frequent Constant 0% 1-32% 33-66% 67%+ A. Standing X B. Walking X C. Sitting X D. Bending/Stooping X E.

Reaching X F. Climbing X G. Driving X H. Manual Dexterity Tasks XReports to: Department CoordinatorEssential Functions % of Time:1. Set and execute work flow routines2. Provide high quality customer service3. Establishes an efficient clerical system for processing and maintaining current records4.

Maintains the confidentiality of all matters5. Effectively work with diverse groups of people, work with a high degree of accuracy and demonstrate a high level of organizational skillsWorking Conditions:A. (inside) Outside Both B. Climatic Environment: Heated and air-conditioned office C. Hazards: Stairs