Administrative Assistant, Clinical Faculty 1 – College of Osteopathic Medicine

Administrative Assistant, Clinical Faculty 1 – College of Osteopathic MedicineSalary: $24.73 per hour.

Benefits include paid time off including holidays and vacation, retirement match, and tuition remission for employee and dependents. Details at Location: College of Osteopathic Medicine. Position Status: Full-time. Hours: Varied. Position Number: /30-455. FLSA Status: Non-exempt.Position SummaryThis highly skilled paraprofessional position requires the exercise of considerable initiative, independent judgment, high-level administrative work, and discretion to support and facilitate the role of the Clinical Affairs Faculty and the Clinical Affairs Department. This position reports to the Chair of Primary Care, Clinical Affairs.Duties and ResponsibilitiesProvides overall administrative support to the Chair of Primary Care and the Division Chiefs under the Department of Primary Care in the College of Osteopathic Medicine (COM):Takes proactive initiative to support the daily functioning of the Chair and Division ChiefsManages the Chair and Division Chiefs' appointment calendar and coordinates with others within the COM, University, and outside entities to meet scheduling needsAssists Chair and Division Chiefs prepare for lectures, labs, and all things related to delivering curriculum to studentsDevelops and maintains syllabi, evaluations, schedules, etc. related to clinical courses using approved software including Canvas, One45 (Acuity Insights), and other software platforms used in the tracking and delivery of the clinical curriculumCollaborates with the Clinical Affairs and Biomedical Affairs departments' staff and faculty, medical education department, medical registrar, students, and others in the COM (and at clinical sites where applicable) to ensure timely and accurate communication regarding student schedules, assignments, clinical curriculum, evaluations, assignments, and gradingHelps to administer and proctor examinations including applicable NBOME COMAT examinations according to required protocolsCoordinates and disseminates a variety of internal and external communications and records in support of the student's curriculum experiencesAssists in travel arrangements and related eventsManage multiple and competing priorities and schedules simultaneouslyAssists in projects related to the Department of Primary Care:Takes responsibility for assigned projects, completing related tasks, and identifying and implementing strategies to improve processes and procedures related to the projectsDevelops and maintains standard operating procedures (SOPs) for departmental processes and implementation of COM policiesCreates and maintains accurate files related to the departments, committees, events, and assigned projectsEffectively communicates with members of the team to ensure accurate record-keepingFacilitates timely completion of assigned tasks through regular reminders and follow-ups ahead of deadlinesAssists in the development of written and printed materials for projects, accreditation, curriculum documents, events, etc.Helps to maintain documents related to faculty and staff within the departmentAssists in the maintenance of the department's budgetCollaborates on budget oversight and record-keepingProvides regular monitoring and budget status reportsProfessionally represents the COMDevelops meaningful relationships while maintaining confidentiality and discretion in communicationsEnsure frequent and timely follow-up communications, proactively identify needs and resolve communication gapsParticipates in the College of Osteopathic Medicine events including conferences, white coat ceremony, graduation, etc.RequirementsMinimum qualifications:Associate degree in a related field from an accredited institutionWork-related experience as an administrative assistantSkills must include: excellent time management and organization skills, strong technical skills including Microsoft Outlook, Word, Excel, and PowerPoint, Telecommunications software (Ex: Zoom), Web-based software, Adobe PDFs, ability to work independently on complex and confidential issues, experience preparing reports, excellent communication skillsPreferred qualifications:Bachelor's degree in business administration or related fieldWork-related experience as an administrative assistant in a healthcare-related or medical education fieldDemonstrated experience with, and understanding of, the broad diversity of the University community (students, faculty, staff, and others)Ability to establish and maintain effective working relationships with the University CommunityAbility and willingness to contribute actively to the mission of the University and to respect the Spiritan Catholic identity of Duquesne University. The mission is implemented through a commitment to academic excellence, a spirit of service, moral and spiritual values, sensitivity to world concerns, and an ecumenical campus community.Application Instructions: Applicants are asked to submit a cover letter, resume, and contact information for three professional references. Duquesne University was founded in 1878 by its sponsoring religious community, the Congregation of the Holy Spirit. Duquesne University is Catholic in mission and ecumenical in spirit. Motivated by its Catholic identity, Duquesne values equality of opportunity both as an educational institution and as an employer.