Administrative Assistant

Administrative AssistantWe are looking for an organized Administrative Assistant to support ministry programs and day-to-day team operations in Cleveland, Ohio. This contract to permanent position blends administrative coordination, scheduling, research support, and communication assistance in a hybrid environment with three days onsite. The ideal candidate is detail-oriented, effective in interactions with internal and external partners, and comfortable managing multiple priorities while keeping projects and records organized.Responsibilities:Provide day-to-day administrative support for program initiatives, special projects, and team activities across ministry operations.Coordinate calendars, schedule meetings, and keep shared team schedules updated so stakeholders are informed of upcoming activities and availability.Arrange travel plans and related logistics for program staff, ensuring itineraries and supporting details are accurately prepared.Gather information, conduct research, and organize materials to assist leaders with program planning and decision-making.Maintain digital and physical records, manage data entry tasks, and keep project files current, accessible, and well organized.Take meeting notes, document action items, and prepare concise summaries or briefs on key topics as needed.Compile, format, and distribute program documents, reference materials, and communication pieces for internal and external audiences.Process administrative documentation such as expense submissions and reconciliation support in accordance with established procedures and deadlines.Contribute to team coordination by tracking assignments, supporting staff meetings or retreats when requested, and assisting with ministry-related communications and newsletters.