Administrative Assistant

An employer is seeking an Administrative and Scheduling resource for an opportunity in the downtown Cincinnati, OH area. The project that this individual will be tied to is for a leader in the Retail space and primary will revolve around coordination and organization of a high volume of meetings. The team is beginning a significant interview process in India and expects hundreds of meetings and interviews to be scheduled over the next six months. This individual will be tied to calendar coordination, excel reporting updates, MS Teams threads/channels as well as other miscellaneous responsibilities. They will also provide additional administrative support including copy editing, preparing draft communications for review, organizing documents and folders, and helping establish and maintain SharePoint sites and folder structures. This individual will interact with senior stakeholders, including international partners so professionalism, communication skills, responsiveness, and the ability to take direction and run with tasks will be extremely important.

Must Haves

• 2–4 years of administrative, scheduling, coordinator, or similar professional experience
• Strong calendar management and meeting scheduling experience, ideally managing a high volume of meetings
• Strong organizational skills with the ability to manage multiple moving pieces simultaneously
• Working knowledge of Microsoft 365, particularly Outlook, Excel, Word, Teams, and SharePoint
• Comfortable working in Excel for basic tracking, organization, and scheduling purposes
• Strong written communication and copy-editing skills
• Professional, personable, and comfortable xhqgsiq interacting with senior-level stakeholders
• Ability to take a task with limited direction and independently drive it to completion
• Ability to work onsite a minimum of four days per week, Monday through Thursday

Plusses

• Experience coordinating high-volume interviews or recruiting schedules
• Experience setting up or maintaining SharePoint sites, document libraries, or folder structures
• Previous experience supporting senior leadership or working in a fast-paced corporate environment